Board Meeting Minutes – 2012 04

BOARD OF TRUSTEES’ MEETING

April 17, 2012

Library Annex Administrative Conference Room

Elkhart Public Library

MINUTES

ROLL CALL & INTRODUCTION OF GUESTS

The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Janice E.

Dean, president, at 5:30 p.m., on April 17, 2012, in the Administrative Conference Room of the Library

Annex.

Members present: Janice E. Dean, Krystal Anderson, Brian Byrn, Renee’ Cocanower, Mary E. Davis

Members absent: Barbara G. Anderson, J. Scott Troeger

Others present: Deborah L. Stewart, director; Sandra Bevins, business/HR manager

Guests present: Marsha Eilers, Jeanne Glanders, Deborah Hoover, Nicole Richey, Gwen Robison,

Patricia Wright

CONSENT AGENDA

Adoption of Consent Agenda

Renee’ Cocanower moved

THAT – the Board adopt the Consent Agenda as presented.

Second: Krystal Anderson Motion: Carried

PRESIDENT’S BUSINESS

 EPL Insurance Review: The Board moved this review item to October.

 Director Review Committee Appointment: Mary E. Davis, Krystal Anderson, and Barbara G.

Anderson were named to the committee.

 Board Member Search/Reappointment: Krystal Anderson’s request for reappointment has been

submitted to the Elkhart Community School Board.

DIRECTOR’S REPORT

 The Library is continuing to work with the Elkhart County Historical Museum about adding their library

holdings to our database, making them viewable in our public access catalog. Discussions are

centering on the Genealogy and Technical Services departments.

 PLA two-day virtual conference was attended by 17 staff members at a cost of $549.00.

 Elkhart Public Library received a Project Compass Grant through the U.S. Institute of Museum and

Library Services. The director will attend this conference in Arlington, VA, during the week of April 24.

 The Library will participate in the national Pay It Forward Day on April 26, 2012, by presenting the

movie “Pay It Forward” immediately preceding the community events.

 Jeanne Glanders presented an overview of the Popular Materials department.

UNFINISHED BUSINESS

Phase 1 Main Branch Project

The punch list has been compiled and work has begun on getting the items completed. The painting of

columns and installation of countertops in the training center are being done by Library staff.

Sale of Property – Bookmobile and Garages

The Notice of Request for Bids will be advertised which will allow the Library to receive bids on the two

bookmobile garages.

Minutes of the Elkhart Public Library Board of Trustees 04/17/2012 Page 2

Organizational Study

The Library’s benefit package, along with its human resource policies, will be discussed in a work session following this Board Meeting. No official action was taken.

Library Open House

The agenda for the open house includes a VIP reception on May 10th, a business reception on May 11th, and a community reception on May 12th.

Children’s Librarian Job Description

An updated Young People’s Librarian Job Description was approved with revisions: Remove last bullet point under ESSENTIAL DUTIES; revise second bullet point under KNOWLEDGE, SKILLS, ABILITIES to read “Expected to have advanced knowledge of and experience with word processing, spreadsheet and presentation software and its creative use in the office environment.”

Mary E. Davis moved

THAT – the Young People’s Librarian Job Description be adopted as revised.

Second: Brian Byrn Motion: Carried

NEW BUSINESS

Human Resource Generalist Job Description

The Director presented the Human Resource Generalist job description for the newly created position. Additional revisions to the language will be presented at the next regularly scheduled board meeting.

Questions and Information from Board, Staff, and Guests

No additional questions or information was presented.

ADJOURNMENT

The meeting was adjourned by consensus at 6:40 PM. The next regularly scheduled meeting of the Board of Trustees will be on May 15, 2012, 5:30 p.m., in the Administrative Conference Room of the Library Annex.

__________________________

Mary E. Davis, Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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