BOARD OF TRUSTEES’ MEETING
March 20, 2012
Library Annex Administrative Conference Room
Elkhart Public Library
MINUTES
ROLL CALL & INTRODUCTION OF GUESTS
The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Janice E.
Dean, president, at 5:30 p.m., on March 20, 2012, in the Administrative Conference Room of the Library
Annex.
Members present: Janice E. Dean, Barbara G. Anderson, Krystal Anderson, Brian Byrn, Mary E. Davis,
and J. Scott Troeger
Members absent: Renee’ Cocanower
Others present: Deborah L. Stewart, director; Sandra Bevins, business/HR manager
Guests present: Diana Gill, Gwen Robison, Diann Stutzman, Patricia Wright
CONSENT AGENDA
Adoption of Consent Agenda
Krystal Anderson moved
THAT – the Board adopt the Consent Agenda as presented.
Second: Mary E. Davis Motion: Carried
PRESIDENT’S BUSINESS
Technology Review: The Board reviewed the technology report. Accomplishments in 2011: copier
replacements, VOIP system, print stations for public forms, Polaris upgrade and Overdrive, Facebook
page, credit card system, installation of fiber. Expected advances for 2012: updated web page,
security gates, and security camera system.
Annual Report Review: The Board reviewed the 2011 State Annual Report. Specific notes were:
reduction in public services hours, reduction in resident registered borrowers, increase in population,
compliance with state laws.
DIRECTOR’S REPORT
Temporary shelf signage has been installed
PLA virtual conference was attended by 17 staff members
Review of the Long Range Plan will begin at the April board meeting.
Elkhart Public Library received a Project Compass Grant through the U.S. Institute of Museum and
Library Services.
ILF District 1 Conference is scheduled for May 1, 2012 at Valparaiso University.
UNFINISHED BUSINESS
Phase 1 Main Branch Project
The completion of the carpet and shelving installation allowed for the full opening of the Library on March
12th. A punch list walk-through with the contractor is yet to be done.
Sale of Property – Bookmobile and Garages
The Notice of Request for Bids has been developed and will be advertised which will allow the Library to
receive bids on the two bookmobile garages.
Minutes of the Elkhart Public Library Board of Trustees 03/20/2012 Page 2
Organizational Study
A new compensation package is being assembled. This will necessitate updated job descriptions for all positions.
Library Open House
An open house is being planned to showcase the Main Library’s renovations. There will be a VIP reception on May 10th, a business reception on May 11th, and a community reception on May 12th.
Children’s Librarian Job Description
The Director presented an updated Young People’s Librarian job descriptions. Additional revisions to the language and formatting will be presented at the next regularly scheduled board meeting.
NEW BUSINESS
No new business was presented.
QUESTION AND INFORMATION
No questions or information was presented.
ADJOURNMENT
The meeting was adjourned by consensus at 6:35 PM. The next regularly scheduled meeting of the Board of Trustees will be on April 17, 2012, 5:30 p.m., in the Administrative Conference Room of the Library Annex.
__________________________
Mary E. Davis, Secretary
