Board Meeting Minutes – 2012 01

BOARD OF TRUSTEES’ MEETING

January 17, 2012

Library Annex Administrative Conference Room

Elkhart Public Library

MINUTES

EXECUTIVE SESSION

An executive session of the Board of Trustees of the Elkhart Public Library was held on January 17,

2012, in the Administrative Conference Room of the Library Annex and called to order at 5:30 p.m. by

Janice E. Dean, president. Krystal Anderson was appointed acting secretary.

Members present: Janice E. Dean, Barbara G. Anderson, Krystal Anderson, Brian Byrn, and Renee’

Cocanower

Members absent: Mary Davis and J. Scott Troeger.

Others present: Deborah L. Stewart, director.

The purpose of the meeting was to discuss the job performance evaluations of individual employees as

allowed under IC 5-14-1.5-6.1(b). No other subject matter was discussed. The Executive Session was

adjourned at 6:00 p.m.

BOARD OF FINANCE MEETING

The meeting of the Board of Finance of Elkhart Public Library was held January 17, 2012, in the

Administrative Conference Room and called to order at 6:00 p.m. by Janice E. Dean, president. The

Board of Finance elected Janice E. Dean as President and Krystal Anderson as Secretary for fiscal year

2012. The Board of Finance reviewed the Investment Policy and the Report of Investments. The Elkhart

Truth and The Goshen News were designated as qualified publications in which the Library shall publish

notices.

Barbara G. Anderson moved

THAT – the election of the Board of Finance Officers, the Investment Policy, and the Report of

Investments, and the designated publications be approved and that the meeting be

adjourned.

Second: Renee’ Cocanower Motion: Carried

BOARD MEETING

ROLL CALL & INTRODUCTION OF GUESTS

The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Janice E.

Dean, president, at 6:10 p.m., on January 17, 2012, in the Administrative Conference Room of the Library

Annex.

Members present: Janice E. Dean, Barbara G. Anderson, Krystal Anderson, Brian Byrn, and Renee’

Cocanower

Members absent: Mary E. Davis, and J. Scott Troeger

Others present: Deborah L. Stewart, director; Diann Stutzman, bookkeeper

Guests present: Staff – Jan Bower, Marsha Eilers, Diana Gill, Christopher Hunsberger, Elizabeth Layman,

Jeanne Rhodes, Patricia Wright

CONSENT AGENDA

Adoption of Consent Agenda

Renee’ Cocanower moved

THAT – the Board adopt the Consent Agenda as presented.

Second: Krystal Anderson Motion: Carried

PRESIDENT’S BUSINESS

 Christopher Hunsberger, staff members, presented color schemes for the new Library logo.

 The Board Calendar for 2012 was presented and reviewed. Branch locations are scheduled to host

Minutes of the Elkhart Public Library Board of Trustees 01/17/2012 Page 2

the board meetings as follows: Osolo Branch in April; Cleveland Branch in July; Dunlap Branch in September; Pierre Moran Branch in November.

DIRECTOR’S REPORT

 The Library is in the process of adding Elkhart County Historical Museum’s holdings to EPL’s database.

 Osolo Branch Library’s new book club is named Second Monday Night Page Turners.

 A web page designer has been hired to assist with redesigning the Library’s web page.

 The current travel reimbursement rate for EPL staff is 0.45 per mile. The director recommended, and the board agreed, to maintain this rate for 2012.

 The Public Library Association 2012 conference will be held in Philadelphia, PA.

UNFINISHED BUSINESS

Phase 1 Main Branch Project

Carpet removal is proving to be a smooth process. Once new carpet is installed, books and furniture will be moved from the first floor to the second floor. During this process it may be necessary to close the Library for a few days.

Sale of Property – Bookmobile and Garages

The receipt of the property appraisals allows for a request for bids to be presented to the public. No action was taken on this item.

Organizational Study

The compensation study is the second part of the organizational study from Rahmberg Stover and is expected in February. No action was taken on this item.

NEW BUSINESS

Library Open House

An open house event is planned for April 2012 to celebrate the Main Library’s renovations. Brian Byrn, along with Krystal Anderson, will represent the Board during the planning stage.

2012 Non-resident Fee

The 2012 family non-resident card fee calculates to be $149.75 when following the Indiana State Library’s formula. The Director recommended a decrease to the Library’s registration fee for from $156.00 to $150.00.

Renee’ Cocanower moved

THAT – the 2012 Non-Resident Fee be set at $150.00.

Second: Krystal Anderson Motion: Carried

ADJOURNMENT

The meeting was adjourned by consensus at 7:15 PM. The next regularly scheduled meeting of the Board of Trustees will be on February 21, 2012, 5:30 p.m., in the Administrative Conference Room of the Library Annex.

__________________________

Krystal Anderson, Acting Secretary

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