BOARD OF TRUSTEES’ MEETING
November 15, 2011
Library Annex Administrative Conference Room
Elkhart Public Library
MINUTES
ROLL CALL & INTRODUCTION OF GUESTS
The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Janice E.
Dean, president, at 6:15 p.m., on November 15, 2011 in the Administrative Conference Room of the
Library Annex.
Members present: Janice E. Dean, Barbara G. Anderson, Krystal Anderson, Renee’ Cocanower, Mary E.
Davis, and J. Scott Troeger.
Members absent: Brian Byrn
Others present: Deborah L. Stewart, director; Sandra Bevins, business/HR manager
Guests present: Jeanne Hobik, staff; Christopher Hunsberger, staff; Patricia Wright, staff
CONSENT AGENDA
Adoption of Consent Agenda
Krystal Anderson moved
THAT – the Board adopt the Consent Agenda as presented.
Second: Mary E. Davis Motion: Carried
PRESIDENT’S BUSINESS
Patricia Wright and Christopher Hunsberger, staff members presented possible new Library logos. The
Board requested that Mr. Hunsberger further present his logo idea in a variety of color combinations and
possible format uses.
DIRECTOR’S REPORT
The cost of reupholstering twelve chairs, $1,350.00, was paid by The Friends of the Library.
Teachers Credit Union contributed $200.00 toward the November 11 staff In-Service.
The new mobile PAC address is http://pac.elkhart.lib.in.us.
Rates for the 2012 health insurance plans will increase .29% for the conventional plan and 5.71% for the
high deductible plan.
The fiber line has been installed at both the Main Branch and the Pierre Moran Branch libraries.
The Library’s entry in the city-wide holiday parade on December 3, will be the “Bookmobile Express”.
The staff holiday party is scheduled for December 15.
UNFINISHED BUSINESS
Phase 1 Main Branch Project
Two change orders to the Robert Henry Corporation contract were presented to the Board: carpet
$15,625.00; drywall $2,508.00.
Mary E. Davis moved
THAT – the Board authorize Deborah L Stewart, director, to sign all change orders relevant to the
renovation contract with Robert Henry Corporation.
Second: Barbara G. Anderson Motion: Carried
At the start of carpet removal it was discovered the tiles underneath contained asbestos. Grauvogel &
Associates has been contracted as consultants and will be preparing specifications to obtain quotes for
carpet removal.
Minutes of the Elkhart Public Library Board of Trustees 11/15/2011 Page 2
Long Range Plan
Barbara G. Anderson moved
THAT – the Board adopt the Long Range Plan.
Second: Renee’ Cocanower Motion: Carried
Sale of Property – Bookmobile and Garages
Appraisals for the two garages and property have been received: J. Carnine & Co $125,000.00; FM Stone Commercial $120,000.00. Upon receipt of a joint appraisal, a request for bids will be presented to the public. No action was taken on this item.
Organizational Study
Rahmberg Stover conducted the first on-site visit during October. No recommendations have been received. No action was taken on this item.
NEW BUSINESS
Salary Schedules – 2012
The Board considered the 2012 Salary Schedules that reflect no salary increase and an effective date of January 1, 2012.
Mary E. Davis moved
THAT – the 2012 Salary Schedules be approved with no salary increase and an effective date of January 1, 2012.
Second: J. Scott Troeger Motion: Carried
Indiana Bond Bank Resolution – 2012
J. Scott Troeger moved
THAT – the Elkhart Public Library participate in the 2012 Indiana Bond Bank program.
Second: Barbara G. Anderson Motion: Carried
ADJOURNMENT
The meeting was adjourned by consensus at 7:25 PM. The next regularly scheduled meeting of the Board of Trustees will be on December 20, 2011, 5:30 p.m., in the Administrative Conference Room of the Library Annex.
__________________________
Mary E. Davis, Secretary
