Board Meeting Minutes – 2011 11

BOARD OF TRUSTEES’ MEETING

November 15, 2011

Library Annex Administrative Conference Room

Elkhart Public Library

MINUTES

ROLL CALL & INTRODUCTION OF GUESTS

The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Janice E.

Dean, president, at 6:15 p.m., on November 15, 2011 in the Administrative Conference Room of the

Library Annex.

Members present: Janice E. Dean, Barbara G. Anderson, Krystal Anderson, Renee’ Cocanower, Mary E.

Davis, and J. Scott Troeger.

Members absent: Brian Byrn

Others present: Deborah L. Stewart, director; Sandra Bevins, business/HR manager

Guests present: Jeanne Hobik, staff; Christopher Hunsberger, staff; Patricia Wright, staff

CONSENT AGENDA

Adoption of Consent Agenda

Krystal Anderson moved

THAT – the Board adopt the Consent Agenda as presented.

Second: Mary E. Davis Motion: Carried

PRESIDENT’S BUSINESS

Patricia Wright and Christopher Hunsberger, staff members presented possible new Library logos. The

Board requested that Mr. Hunsberger further present his logo idea in a variety of color combinations and

possible format uses.

DIRECTOR’S REPORT

The cost of reupholstering twelve chairs, $1,350.00, was paid by The Friends of the Library.

Teachers Credit Union contributed $200.00 toward the November 11 staff In-Service.

The new mobile PAC address is http://pac.elkhart.lib.in.us.

Rates for the 2012 health insurance plans will increase .29% for the conventional plan and 5.71% for the

high deductible plan.

The fiber line has been installed at both the Main Branch and the Pierre Moran Branch libraries.

The Library’s entry in the city-wide holiday parade on December 3, will be the “Bookmobile Express”.

The staff holiday party is scheduled for December 15.

UNFINISHED BUSINESS

Phase 1 Main Branch Project

Two change orders to the Robert Henry Corporation contract were presented to the Board: carpet

$15,625.00; drywall $2,508.00.

Mary E. Davis moved

THAT – the Board authorize Deborah L Stewart, director, to sign all change orders relevant to the

renovation contract with Robert Henry Corporation.

Second: Barbara G. Anderson Motion: Carried

At the start of carpet removal it was discovered the tiles underneath contained asbestos. Grauvogel &

Associates has been contracted as consultants and will be preparing specifications to obtain quotes for

carpet removal.

Minutes of the Elkhart Public Library Board of Trustees 11/15/2011 Page 2

Long Range Plan

Barbara G. Anderson moved

THAT – the Board adopt the Long Range Plan.

Second: Renee’ Cocanower Motion: Carried

Sale of Property – Bookmobile and Garages

Appraisals for the two garages and property have been received: J. Carnine & Co $125,000.00; FM Stone Commercial $120,000.00. Upon receipt of a joint appraisal, a request for bids will be presented to the public. No action was taken on this item.

Organizational Study

Rahmberg Stover conducted the first on-site visit during October. No recommendations have been received. No action was taken on this item.

NEW BUSINESS

Salary Schedules – 2012

The Board considered the 2012 Salary Schedules that reflect no salary increase and an effective date of January 1, 2012.

Mary E. Davis moved

THAT – the 2012 Salary Schedules be approved with no salary increase and an effective date of January 1, 2012.

Second: J. Scott Troeger Motion: Carried

Indiana Bond Bank Resolution – 2012

J. Scott Troeger moved

THAT – the Elkhart Public Library participate in the 2012 Indiana Bond Bank program.

Second: Barbara G. Anderson Motion: Carried

ADJOURNMENT

The meeting was adjourned by consensus at 7:25 PM. The next regularly scheduled meeting of the Board of Trustees will be on December 20, 2011, 5:30 p.m., in the Administrative Conference Room of the Library Annex.

__________________________

Mary E. Davis, Secretary

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