BOARD OF TRUSTEES’ MEETING
Wednesday, October 19, 2011
Library Annex Administrative Conference Room
Elkhart Public Library
MINUTES
ROLL CALL & INTRODUCTION OF GUESTS
The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Janice E.
Dean, president, at 5:30 p.m., on October 19, 2011 in the Administrative Conference Room of the Library
Annex.
Members present: Janice E. Dean, Barbara G. Anderson, Krystal Anderson, Mary E. Davis, Renee’
Cocanower
Members absent: Brian Byrn, J. Scott Troeger
Others present: Deborah L. Stewart, director; Sandra Bevins, business/HR manager
Guests present: Elizabeth Layman, staff
CONSENT AGENDA
Adoption of Consent Agenda
Renee’ Cocanower moved
THAT – the Board adopt the Consent Agenda as presented.
Second: Barbara G. Anderson Motion: Carried
PRESIDENT’S BUSINESS
The Library Director Job Description was presented.
Barbara G. Anderson moved
THAT – the Board adopt the Library Director Job Description as presented.
Second: Mary E. Davis Motion: Carried
DIRECTOR’S REPORT
The Library participated in the Elkhart Chamber of Commerce Biz-Ness Expo held on October 13, 2011 at
the RV Hall of Fame. The Director spoke at the local chapter of Tri Kappa on October 18, 2011. This
year’s Indiana Library Federation annual conference will be held in Fort Wayne, Indiana, on November 14,
15, and 16. The Library’s Integrated Library System (Polaris) was successfully upgraded on October 4,
2011. The Director presented a sampling of new library logo ideas that are being created by selected
employees.
UNFINISHED BUSINESS
Phase 1 Project
Renovation has begun and staff are moving to temporary offices as needed. Carpeting has been
selected.
Long Range Plan
The Director will incorporate the suggested goals into the plan document. No action taken on this item.
Sale of Property – Bookmobile and Garages
One appraisal for the two garages and property has been received and another is expected within the
week. Upon receipt of the appraisals, a request for bids will be presented to the public. No action was
taken on this item.
Minutes of the Elkhart Public Library Board of Trustees 10/19/2011 Page 2
Organizational Study
Rahmberg Stover has begun the organization and compensation study with requests for information on the Library’s salary structure, job descriptions, benefits, policies, and statistics from the various locations. Their first on-site visit will be from October 26 to 28.
NEW BUSINES
No new agenda items were presented for discussion or action.
ADJOURNMENT
The meeting was adjourned by consensus at 6:55 PM. The next regularly scheduled meeting of the Board of Trustees will be on November 15, 2011, 5:30 p.m., in the Administrative Conference Room of the Library Annex.
__________________________
Mary E. Davis, Secretary
