Board Meeting Minutes – 2011 10

BOARD OF TRUSTEES’ MEETING

Wednesday, October 19, 2011

Library Annex Administrative Conference Room

Elkhart Public Library

MINUTES

ROLL CALL & INTRODUCTION OF GUESTS

The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Janice E.

Dean, president, at 5:30 p.m., on October 19, 2011 in the Administrative Conference Room of the Library

Annex.

Members present: Janice E. Dean, Barbara G. Anderson, Krystal Anderson, Mary E. Davis, Renee’

Cocanower

Members absent: Brian Byrn, J. Scott Troeger

Others present: Deborah L. Stewart, director; Sandra Bevins, business/HR manager

Guests present: Elizabeth Layman, staff

CONSENT AGENDA

Adoption of Consent Agenda

Renee’ Cocanower moved

THAT – the Board adopt the Consent Agenda as presented.

Second: Barbara G. Anderson Motion: Carried

PRESIDENT’S BUSINESS

The Library Director Job Description was presented.

Barbara G. Anderson moved

THAT – the Board adopt the Library Director Job Description as presented.

Second: Mary E. Davis Motion: Carried

DIRECTOR’S REPORT

The Library participated in the Elkhart Chamber of Commerce Biz-Ness Expo held on October 13, 2011 at

the RV Hall of Fame. The Director spoke at the local chapter of Tri Kappa on October 18, 2011. This

year’s Indiana Library Federation annual conference will be held in Fort Wayne, Indiana, on November 14,

15, and 16. The Library’s Integrated Library System (Polaris) was successfully upgraded on October 4,

2011. The Director presented a sampling of new library logo ideas that are being created by selected

employees.

UNFINISHED BUSINESS

Phase 1 Project

Renovation has begun and staff are moving to temporary offices as needed. Carpeting has been

selected.

Long Range Plan

The Director will incorporate the suggested goals into the plan document. No action taken on this item.

Sale of Property – Bookmobile and Garages

One appraisal for the two garages and property has been received and another is expected within the

week. Upon receipt of the appraisals, a request for bids will be presented to the public. No action was

taken on this item.

Minutes of the Elkhart Public Library Board of Trustees 10/19/2011 Page 2

Organizational Study

Rahmberg Stover has begun the organization and compensation study with requests for information on the Library’s salary structure, job descriptions, benefits, policies, and statistics from the various locations. Their first on-site visit will be from October 26 to 28.

NEW BUSINES

No new agenda items were presented for discussion or action.

ADJOURNMENT

The meeting was adjourned by consensus at 6:55 PM. The next regularly scheduled meeting of the Board of Trustees will be on November 15, 2011, 5:30 p.m., in the Administrative Conference Room of the Library Annex.

__________________________

Mary E. Davis, Secretary

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