Board Meeting Minutes – 2011 07

BOARD OF TRUSTEES’ MEETING

Wednesday, July 27, 2011

11:00 a.m. Board Meeting

Library Annex Meeting Room #406

Elkhart Public Library

MINUTES

The meeting of the Board of Trustees of Elkhart Public Library was held on July 27, 2011, in meeting

room #406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 11:00 a.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson,

Renee’ Cocanower, and J. Scott Troeger. Brian Byrn and Mary E. Davis were unable to attend. Renee’

Cocanower was appointed Acting Secretary. Also present were Deborah Stewart, Director; and Sandra

Bevins, Business/HR Manager. Guests in attendance: Kevin Kilmer and Gwen Robison.

CONSENT AGENDA

Adoption of Consent Agenda

Krystal Anderson moved

THAT – the Consent Agenda be adopted with changes to the Agenda.

PRESIDENT’S BUSINESS – removed.

UNFINISHED BUSINESS: Long Range Plan – tabled.

NEW BUSINESS – renumbered as Item C.

Second: J. Scott Troeger Motion: Carried

DIRECTOR’S REPORT

The Library’s Zombie series has been received well by the public. At one such event, face painting was

provided by Wicked Jester Entertainment, who has also volunteered their services at the community’s

Night Out Against Crime event to be held on August 1, 2011 when the Library will have a booth. Planning

for the staff in-service day has begun. The Library’s budget workshop is scheduled for July 28, 2011. The

main branch parking lot will be closed for repairs from July 28, 2011, through July 31, 2011. The

replacement cost of an air conditioner compressor that has malfunctioned at the main branch building is to

be covered by a warranty.

NEW BUSINES

Library Capital Projects Fund

Since no advantage remains for the Library to maintain a Library Capital Projects Fund, the Board

considered closing the fund and transferring the remaining balance into the Rainy Day Fund.

J. Scott Troeger moved

THAT – the Board close out the Library Capital Projects Fund and transfer $100,740.55 to the Rainy

Day Fund.

Second: Barbara G. Anderson Motion: Carried

Library Improvement Reserve Fund (LIRF) & Rainy Day Fund Appropriations

The Main Idea Project will be funded from the Library Improvement Reserve Fund and the Rainy Day

Fund. This will require an addition appropriation from both funds. A public hearing will be held at the

August 24, 2011, Board Meeting.

UNFINISHED BUSINESS

Main Idea/Leedy Cripe Project

The Common Wage Scale hearing took place on July 18, 2011. Project plans will be available on July

25, 2011, with a pre-bid conference and walk-through scheduled for August 1, 2011. Bid opening is

scheduled at the August 15, 2011, Board Meeting, with the winning bid to be awarded at the August 24,

2011, Board Meeting.

Minutes of the Elkhart Public Library Board of Trustees 07/27/2011 Page 2

Long Range Plan

This item was tabled.

Sale of Property – Bookmobile and Garages

Two licensed appraisers have been contacted for an appraisal of the two garage buildings.

Compensation Study

Consulting companies are being contacted for a compensation study. Two proposals are expected soon.

ADJOURNMENT

The meeting was adjourned by consensus at 11:30 a.m. The next regularly scheduled meeting of the Board of Trustees will be held on August 24, 2011, 7:00 p.m., in meeting room #406 of the Elkhart Public Library Annex.

__________________________

Renee’ Cocanower, Acting Secretary

Speak Your Mind

*

ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
ADDITIONAL RESOURCES
ADMINISTRATION
FRIENDS OF EPL
GIFT PROGRAM
LIBRARY CARDS
LIBRARY FEES & POLICIES
LIBRARY FUNDING
STRATEGIC PLAN