BOARD OF TRUSTEES’ MEETING
Wednesday, July 27, 2011
11:00 a.m. Board Meeting
Library Annex Meeting Room #406
Elkhart Public Library
The meeting of the Board of Trustees of Elkhart Public Library was held on July 27, 2011, in meeting
room #406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 11:00 a.m.
ROLL & INTRODUCTION OF GUESTS
Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson,
Renee’ Cocanower, and J. Scott Troeger. Brian Byrn and Mary E. Davis were unable to attend. Renee’
Cocanower was appointed Acting Secretary. Also present were Deborah Stewart, Director; and Sandra
Bevins, Business/HR Manager. Guests in attendance: Kevin Kilmer and Gwen Robison.
Adoption of Consent Agenda
Krystal Anderson moved
THAT – the Consent Agenda be adopted with changes to the Agenda.
PRESIDENT’S BUSINESS – removed.
UNFINISHED BUSINESS: Long Range Plan – tabled.
NEW BUSINESS – renumbered as Item C.
Second: J. Scott Troeger Motion: Carried
The Library’s Zombie series has been received well by the public. At one such event, face painting was
provided by Wicked Jester Entertainment, who has also volunteered their services at the community’s
Night Out Against Crime event to be held on August 1, 2011 when the Library will have a booth. Planning
for the staff in-service day has begun. The Library’s budget workshop is scheduled for July 28, 2011. The
main branch parking lot will be closed for repairs from July 28, 2011, through July 31, 2011. The
replacement cost of an air conditioner compressor that has malfunctioned at the main branch building is to
be covered by a warranty.
Library Capital Projects Fund
Since no advantage remains for the Library to maintain a Library Capital Projects Fund, the Board
considered closing the fund and transferring the remaining balance into the Rainy Day Fund.
J. Scott Troeger moved
THAT – the Board close out the Library Capital Projects Fund and transfer $100,740.55 to the Rainy
Second: Barbara G. Anderson Motion: Carried
Library Improvement Reserve Fund (LIRF) & Rainy Day Fund Appropriations
The Main Idea Project will be funded from the Library Improvement Reserve Fund and the Rainy Day
Fund. This will require an addition appropriation from both funds. A public hearing will be held at the
August 24, 2011, Board Meeting.
Main Idea/Leedy Cripe Project
The Common Wage Scale hearing took place on July 18, 2011. Project plans will be available on July
25, 2011, with a pre-bid conference and walk-through scheduled for August 1, 2011. Bid opening is
scheduled at the August 15, 2011, Board Meeting, with the winning bid to be awarded at the August 24,
2011, Board Meeting.
Minutes of the Elkhart Public Library Board of Trustees 07/27/2011 Page 2
Long Range Plan
This item was tabled.
Sale of Property – Bookmobile and Garages
Two licensed appraisers have been contacted for an appraisal of the two garage buildings.
Consulting companies are being contacted for a compensation study. Two proposals are expected soon.
The meeting was adjourned by consensus at 11:30 a.m. The next regularly scheduled meeting of the Board of Trustees will be held on August 24, 2011, 7:00 p.m., in meeting room #406 of the Elkhart Public Library Annex.
Renee’ Cocanower, Acting Secretary