Board Meeting Minutes – 2011 05

BOARD OF TRUSTEES’ MEETING

Wednesday, May 18, 2011

7:00 p.m. Board Meeting

Dunlap Branch

Elkhart Public Library

MINUTES

BOARD OF TRUSTEES MEETING

The meeting of the Board of Trustees of Elkhart Public Library was held on May 18, 2011, at the Dunlap Branch

Library. Janice E. Dean, President, called the meeting to order at 7:00 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson, Mary E.

Davis, and Brian Byrn. Renee’ Cocanower and J. Scott Troeger were unable to attend. Krystal Anderson was

appointed as Acting Secretary. Also present were Deborah Stewart, Director; and Sandra Bevins, Business/HR

Manager. Guests in attendance: Kevin Kilmer, Eric Leedy, David Vanness.

CONSENT AGENDA

Adoption of Consent Agenda

Barbara G. Anderson moved

THAT – the Consent Agenda be adopted as presented.

Second: Mary E. Davis Motion: Carried

PRESIDENT’S BUSINESS

The Library Director Job Description continues to be under advisement. The Library Director Review Committee

will make a presentation at the next regularly scheduled Board Meeting. Janice Dean and J. Scott Troeger have

indicated a willingness to serve on the Board of Trustees for another term. The Board of Trustees created a

committee to nominate officers. The offices to fill are President, Vice President, Treasurer, and Secretary. The

committee will present nominees at the next regularly scheduled Board Meeting.

DIRECTOR’S REPORT

The Library has implemented the use of credit cards for receiving payments. Overdrive went live on April 11, 2011.

An analysis of a patron survey was presented to the Board. The health insurance review committee is analyzing

results from staff survey.

UNFINISHED BUSINESS

Main Idea/Leedy Cripe Project

Eric Leedy, Leedy Architects, presented a new project plan consisting of six phases. Bids will be accepted at the

July Board Meeting with a potential remodeling date of September 2011.

Barbara G. Anderson moved

THAT – the project plan be accepted as presented by Leedy Architects and bids be received at the July Board

Meeting.

Second: Krystal Anderson Motion: Carried

Long Range Plan

A Long Range Plan work session, scheduled for May 21, 2011, will include Board Members and Management.

Meeting Room Policy

Revisions were requested by the Board. No action was taken on this item.

Minutes of the Elkhart Public Library Board of Trustees 05/18/2011 Page 2

NEW BUSINES

Business Manager Job Description

Revisions were requested by the Board. No action was taken on this item.

Unique Management Proposal

The Management Advisory Council (MAC) recommended authorizing Unique Management to begin utilizing a credit reporting process. The Board expressed interest in pursuing the idea of presenting cases in small claims court.

Mary E. Davis moved

THAT – the Board accept MAC’s proposal to authorize Unique Management to begin utilizing credit reporting.

THAT – the Board pursue a policy of utilizing the small claims court for collections.

Second: Krystal Anderson Motion: Carried

Read Away the Fines

The Management Advisory Council (MAC) recommended a continuation of the Read Away the Fines program throughout the summer months.

Receivables Policy

Revisions were requested by the Board. No action was taken on this item.

Questions and Information from Board, Staff, and Guests

David Vanness thanked the Board for holding the Board Meeting at the Dunlap Branch Library.

ADJOURNMENT

The meeting was adjourned by consensus at 9:00 PM. The next regularly scheduled meeting of the Board of Trustees will be held June 22, 2011, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex.

__________________________

Krystal Anderson, Acting Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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