BOARD OF TRUSTEES’ MEETING
Wednesday, April 20, 2011
5:30 p.m. Executive Session
5:45 p.m. Work Session
7:00 p.m. Board Meeting
Library Annex Meeting Room #406
Elkhart Public Library
MINUTES
EXECUTIVE SESSION
An executive session of the Board of Trustees of the Elkhart Public Library was held on April 20, 2011, in meeting
room #406 and called to order at 5:30 p.m. by Janice E. Dean, President. Members of the Board of Trustees present
were Janice E. Dean, Barbara G. Anderson, Krystal Anderson, Renee’ Cocanower, Mary E. Davis, and Brian Byrn.
J. Scott Troeger was unable to attend. Also present were Deborah Stewart, Director. The purpose of the meeting
was to discuss the job performance evaluations of individual employees as allowed under IC 5-14-1.5-6.1(b). No
other subject matter was discussed. The Executive Session was adjourned at 6:05 p.m.
WORK SESSION
The Board met in a work session prior to the scheduled Board of Trustees Meeting on April 20, 2011, to discuss
goal setting and planning.
BOARD OF TRUSTEES MEETING
The meeting of the Board of Trustees of Elkhart Public Library was held on April 20, 2011, in meeting room #406
of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:00 p.m.
ROLL & INTRODUCTION OF GUESTS
Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson, Renee’
Cocanower, Mary E. Davis, Brian Byrn. J. Scott Troeger was unable to attend. Also present were Deborah
Stewart, Director; and Diann Stutzman, Bookkeeper. Guests in attendance: Kevin Kilmer, Marsha Eilers, Dianna
Gill, Tina Emerick, Cheryl Mann and Patty Wright.
CONSENT AGENDA
Adoption of Consent Agenda
Mary Davis moved
THAT – the Consent Agenda be adopted as presented.
Second: Barbara Anderson Motion: Carried
PRESIDENT’S BUSINESS
Library Director Job Description was presented by Janice Dean, president. Further changes will be made. In
addition work will begin on the Assistant Director job description.
Library Director Review Committee Appointments – Brian Byrn and Mary Davis were named to the committee.
Board Member Reappointments – Janice Dean has agreed to remain. J. Scott Troeger has not made a decision at this
time.
Future Work Sessions – A work session has been scheduled for Saturday May 21, 2011 from 10:00 AM until 3:00
PM in Room 406 of the Main Library Annex.
DIRECTOR’S REPORT
Cleveland will b holding a 10 year Anniversary celebration on June 25, 2011 from 10:AM until 4:00 PM.
The Library will be looking at ways to automatically shut the public computers down at closing as a way to save
money.
The READ poster campaign has been a hit so far.
There are 84 people signed up for OverDrive since we went live on April 11, 2011.
We are working on usage stats in order to determine what days/nights/times we could close to save money.
Minutes of the Elkhart Public Library Board of Trustees 04/20/2011 Page 2
UNFINISHED BUSINESS
Main Idea/Leedy Cripe Project
Eric Leedy, Leedy Architects, is working on a new phasing plan.
Harassment Policy / Grievance Procedures
Renee Cocanower moved
THAT – the be Harassment Policy be adopted as presented.
Second: Krystal Anderson Motion: Carried
MAC Policy
Krystal Anderson moved
THAT – the MAC Policy be adopted as presented
Second: Brian Byrn Motion: Carried.
Long Range Plan
A work session for the Long Range Plan has been scheduled for Saturday May 21, 2011 from 10:00 AM until 3:00 PM in Room 406 of the Main Library Annex.
NEW BUSINESS
FMLA Policy
Barbara Anderson moved
THAT – the FMLA Policy be adopted as presented
Second: Mary Davis Motion: Carried
Meeting Room Policy
1st reading with corrections to page 1.
Questions and Information from Board, Staff, and Guests
ADJOURNMENT
The meeting was adjourned by consensus at 7:50 PM. The next regularly scheduled meeting of the Board of Trustees will be held May 18, 2011, 7:00 p.m., at the Dunlap Branch of the Elkhart Public Library.
__________________________
Renee’ Cocanower, Secretary
