Board Meeting Minutes – 2011 04

BOARD OF TRUSTEES’ MEETING

Wednesday, April 20, 2011

5:30 p.m. Executive Session

5:45 p.m. Work Session

7:00 p.m. Board Meeting

Library Annex Meeting Room #406

Elkhart Public Library

MINUTES

EXECUTIVE SESSION

An executive session of the Board of Trustees of the Elkhart Public Library was held on April 20, 2011, in meeting

room #406 and called to order at 5:30 p.m. by Janice E. Dean, President. Members of the Board of Trustees present

were Janice E. Dean, Barbara G. Anderson, Krystal Anderson, Renee’ Cocanower, Mary E. Davis, and Brian Byrn.

J. Scott Troeger was unable to attend. Also present were Deborah Stewart, Director. The purpose of the meeting

was to discuss the job performance evaluations of individual employees as allowed under IC 5-14-1.5-6.1(b). No

other subject matter was discussed. The Executive Session was adjourned at 6:05 p.m.

WORK SESSION

The Board met in a work session prior to the scheduled Board of Trustees Meeting on April 20, 2011, to discuss

goal setting and planning.

BOARD OF TRUSTEES MEETING

The meeting of the Board of Trustees of Elkhart Public Library was held on April 20, 2011, in meeting room #406

of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:00 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson, Renee’

Cocanower, Mary E. Davis, Brian Byrn. J. Scott Troeger was unable to attend. Also present were Deborah

Stewart, Director; and Diann Stutzman, Bookkeeper. Guests in attendance: Kevin Kilmer, Marsha Eilers, Dianna

Gill, Tina Emerick, Cheryl Mann and Patty Wright.

CONSENT AGENDA

Adoption of Consent Agenda

Mary Davis moved

THAT – the Consent Agenda be adopted as presented.

Second: Barbara Anderson Motion: Carried

PRESIDENT’S BUSINESS

Library Director Job Description was presented by Janice Dean, president. Further changes will be made. In

addition work will begin on the Assistant Director job description.

Library Director Review Committee Appointments – Brian Byrn and Mary Davis were named to the committee.

Board Member Reappointments – Janice Dean has agreed to remain. J. Scott Troeger has not made a decision at this

time.

Future Work Sessions – A work session has been scheduled for Saturday May 21, 2011 from 10:00 AM until 3:00

PM in Room 406 of the Main Library Annex.

DIRECTOR’S REPORT

Cleveland will b holding a 10 year Anniversary celebration on June 25, 2011 from 10:AM until 4:00 PM.

The Library will be looking at ways to automatically shut the public computers down at closing as a way to save

money.

The READ poster campaign has been a hit so far.

There are 84 people signed up for OverDrive since we went live on April 11, 2011.

We are working on usage stats in order to determine what days/nights/times we could close to save money.

Minutes of the Elkhart Public Library Board of Trustees 04/20/2011 Page 2

UNFINISHED BUSINESS

Main Idea/Leedy Cripe Project

Eric Leedy, Leedy Architects, is working on a new phasing plan.

Harassment Policy / Grievance Procedures

Renee Cocanower moved

THAT – the be Harassment Policy be adopted as presented.

Second: Krystal Anderson Motion: Carried

MAC Policy

Krystal Anderson moved

THAT – the MAC Policy be adopted as presented

Second: Brian Byrn Motion: Carried.

Long Range Plan

A work session for the Long Range Plan has been scheduled for Saturday May 21, 2011 from 10:00 AM until 3:00 PM in Room 406 of the Main Library Annex.

NEW BUSINESS

FMLA Policy

Barbara Anderson moved

THAT – the FMLA Policy be adopted as presented

Second: Mary Davis Motion: Carried

Meeting Room Policy

1st reading with corrections to page 1.

Questions and Information from Board, Staff, and Guests

ADJOURNMENT

The meeting was adjourned by consensus at 7:50 PM. The next regularly scheduled meeting of the Board of Trustees will be held May 18, 2011, 7:00 p.m., at the Dunlap Branch of the Elkhart Public Library.

__________________________

Renee’ Cocanower, Secretary

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