Board Meeting Minutes – 2009 09

Elkhart Public Library

300 S. Second Street

Elkhart, IN 46516

BOARD OF TRUSTEES’ MEETING

MINUTES

September 23, 2009

BOARD OF TRUSTEES MEETING

The meeting of the Elkhart Public Library Board of Trustees was held on September 23, 2009, in meeting

room #406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:00 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson,

Brian Byrn, Renee’ Cocanower, and Mary E. Davis. J. Scott Troeger was unable to attend. Also present

were Connie Jo Ozinga, Director; Deborah Stewart, Assistant Director; and Sandra Bevins, Business/HR

Manager. Library staff in attendance: Diann Stutzman, Administrative Bookkeeper. Guests in attendance:

Cesar Pincheira.

PUBLIC HEARING ON 2010 BUDGETS

The public hearing for the 2010 budgets was declared open to the public at 7:04 p.m. by Janice E. Dean,

President. The 2010 Operating budget of $6,524,020.00 and the 2010 LCPF budget of $485,498.00 were

presented to the public.

There being no objections from taxpayers, upon motion duly made and seconded, the public hearing on the

2010 budgets were declared closed at 5:30 p.m. Mary E. Davis moved to approve the budget as proposed,

Krystal Anderson seconded.

CONSENT AGENDA

A. Adoption of Agenda

B. Approval of Consent Agenda

a. Approval of Last Meeting Minutes

b. Approval of Financial Reports

c. Approval of Claims

d. Approval of Investments

e. Approval of Employee Changes

f. Approval of Circulation and Activity Reports

Mary E. Davis moved

THAT – the Consent Agenda be approved as presented.

Second: Krystal Anderson Motion: Carried

Minutes of the Elkhart Public Library Board of Trustees 9/23/2009 Page 2

DIRECTOR’S REPORT

George Brich, former Elkhart Public Library Director, deceased on Spetember 17, 2009. A memorial service will be held in his honor on September 25, 2009. Pierre Moran Branch Library has received positive response from the public as the branch opens one hour earlier on Sundays. Workforce Development has informed the Library they will be ending their assistance at all locations. Interviews for the new Outreach Coordinator position have been completed, with a hiring decision to be made soon. Indiana Library Federation Annual Conference will begin October 18, 2009. The Director expressed displeasure at the location of the next ILF District I conference location – Blue Chip Casino in Michigan City, Indiana, and does not expect to support the conference. The Board presented a supporting resolution.

Barbara G. Anderson moved

THAT – the Board continue to support educational opportunities for the Elkhart Public Library employees.

THAT – the Board support the Director’s position to avoid attending educational venues that are held at institutions that also promote gambling attractions.

Second: Mary E. Davis Motion: Carried

UNFINISHED BUSINESS

HVAC Project Update

The boiler has been demolished and removed, electrical work completed, and cement pads poured. The chillers are expected to be set by mid October. Estimated completion date is mid November.

2010 Budget Meetings

A public hearing on the budgets took place at this Board Meeting (see above). Formal adoption will take place at the regularly scheduled October Board Meeting.

Parking Lot Projects Update

Dunlap Branch Library parking lot replacement is completed at a cost of $78,000.00. Osolo Branch Library and Pierre Moran Branch Library parking lot repair projects will be postponed until 2010.

NEW BUSINESS

Question and Information from Board, Staff, and Guests

Tina Emerick is attending the Leadership Academy at the Elkhart Chamber of Commerce.

ADJOURNMENT

There being no further business to transact, the meeting was adjourned at 8:30 p.m. The next regularly scheduled meeting of the Board of Trustees will be held October 21, 2009, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex.

__________________________

Renee’ Cocanower, Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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