Board Meeting Minutes – 2009 07

Elkhart Public Library

300 S. Second Street

Elkhart, IN 46516

BOARD OF TRUSTEES’ MEETING

MINUTES

July 22, 2009

BOARD OF TRUSTEES MEETING

The meeting of the Elkhart Public Library Board of Trustees was held on July 22, 2009, in meeting room

#406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:00 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Krystal Anderson, Brian Byrn, and J.

Scott Troeger. Barbara G. Anderson, Renee’ Cocanower, Mary E. Davis were unable to attend. Krystal

Anderson was appointed as acting secretary. Also present were Connie Jo Ozinga, Director, and Sandra

Bevins, Business/HR Manager. Library staff in attendance: Diann Stutzman, Administrative Bookkeeper.

No guests were in attendance.

CONSENT AGENDA

A. Adoption of Agenda

B. Approval of Consent Agenda

a. Approval of Last Meeting Minutes

b. Approval of Financial Reports

c. Approval of Claims

d. Approval of Investments

e. Approval of Employee Changes

f. Approval of Circulation and Activity Reports

J. Scott Troeger moved

THAT – the Consent Agenda be approved as presented.

Second: Krystal Anderson Motion: Carried

DIRECTOR’S REPORT

The Director reported that the Library was able to send approximately 50 employees to the ALA

conference exhibits in Chicago.

UNFINISHED BUSINESS

HVAC Update

The Board President signed a contract with Griffen Plumbing & Heating for the boiler and chiller

replacement project upon the recommendation from architect M/E Design Service.

Minutes of the Elkhart Public Library Board of Trustees 7/22/2009 Page 2

NEW BUSINESS

Safe Place Proposal

The proposal for the Library to become a Safe Place partner was recinded by Family Services/iFIT due to budget considerations.

2010 Budget and Budget Calendar Changes

The Director presented a draft of the 2010 budget to the Board of Trustees with a budget figure of $6,542,020.00. Adoption is expected to take place at the regularly scheduled October Board Meeting.

Health Insurance Renewal

The current health insurance plan with Anthem will experience a 7.00% increase to the premium rates. Other plan options were presented to reduce the amount of the increase.

J. Scott Troeger moved

THAT – staff concensus determine the plan choice with the Library paying a maximum of $549.59 toward the employee’s health insurance premium.

Second: Krystal Anderson Motion: Amended

Krystal Anderson moved

THAT – the previous motion be amended.

THAT – the Library Board accept Anthem’s PPO Option 10, Rx Option A plan offer, paying the employee’s monthly health insurance premium of $549.59.

THAT – the Director begin exploring health insurance options with the Library’s broker in April 2010, including staff in the discussions.

Second: J. Scott Troeger Motion: Carried

The Library’s dental insurance contract with Health Resources, Inc. has been renewed with no increase to the premium rates. The Library’s vision insurance contract with Vision Service Plan has been renewed with an increase of 4.4% to the premium rates. Each of these plans has an effective date of September 1, 2009.

Question and Information from Board, Staff, and Guests

Janice E. Dean expressed appreciation for the Read Away the Fines program. Janice E. Dean proposed a board work session prior to the regularly scheduled September Board Meeting to allow board members to review staff’s input in the Main Idea project.

ADJOURNMENT

There being no further business to transact, the meeting was adjourned at 8:00 p.m. The next regularly scheduled meeting of the Board of Trustees will be held August 19, 2009, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex.

__________________________

Krystal Anderson, Acting Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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