Board Meeting Minutes – 2009 06

Elkhart Public Library

300 S. Second Street

Elkhart, IN 46516

BOARD OF TRUSTEES’ MEETING

MINUTES

June 24, 2009

BOARD OF TRUSTEES MEETING

The meeting of the Elkhart Public Library Board of Trustees was held on June 24, 2009, in meeting room

#406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:00 p.m.

BID OPENING HVAC PROJECT

Bids for the Library’s boiler and chiller replacement project were opened. Griffen Plumbing and Heating

offered the lowest bid in the amount of $209,000.00. Architect M/E Design Services will examine all bids.

Mary E. Davis moved

THAT – the Board President be authorized to sign a contract for the boiler and chiller replacement

project after consulting with and receiving recommendations from architect M/E Design Services.

Second: Barbara G. Anderson Motion: Carried

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson,

Stuart B. Basquin, and Mary E. Davis. Renee’ Cocanower and J. Scott Troeger were unable to attend.

Mary E. Davis was appointed as acting secretary. Also present were Connie Jo Ozinga, Director, Deborah

Stewart, Assistant Director, and Sandra Bevins, Business/HR Manager. Library staff in attendance: Diann

Stutzman, Administrative Bookkeeper; James Reynolds, Building Superintendent. Several guests were in

attendance.

CONSENT AGENDA

A. Adoption of Agenda, with additional items

Director’s Report: Dunlap Parking Lot

Unfinished Business: Nominating Committee

B. Approval of Consent Agenda

a. Approval of Last Meeting Minutes

b. Approval of Financial Reports

c. Approval of Claims

d. Approval of Investments

e. Approval of Employee Changes

f. Approval of Circulation and Activity Reports

Stuart B. Basquin moved

THAT – the Consent Agenda be approved as presented.

Second: Barbara G. Anderson Motion: Carried

Minutes of the Elkhart Public Library Board of Trustees 6/24/2009 Page 2

DIRECTOR’S REPORT

The new management of Workforce Development will continue to provide help staff for unemployment filers. The Assistant Director is compiling ideas from the Main Idea brainstorming sessions. Indiana State Library has developed a draft of the new public library standards. Elkhart Public Library scores in the enhanced rating in the majority of categories. The Library Capital Projects Fund Plan was approved by the Elkhart County Council. Repairs to the parking lot at Dunlap Branch Library are estimated at $25,000.00.

UNFINISHED BUSINESS

Nominating Committee

The Board of Trustees Nominating Committee presented the slate of officers for July 1, 2009 to June 30, 2010: Janice E. Dean, President; Barbara G. Anderson, Vice President; Renee’ Cocanower, Secretary; and J. Scott Troeger, Treasurer.

Stuart B. Basquin moved

THAT – the above slate be approved as officers from July 1, 2009 to June 30, 2010.

Second: Krystal Anderson Motion: Carried

NEW BUSINESS

Safe Place Proposal

The Management Advisory Committee recommended the Library accept a proposal from Family Services/iFIT to become a Safe Place partner.

Krystal Anderson moved

THAT – the Elkhart Public Library become a Safe Place partner at each Library location.

Second: Mary E. Davis Motion: Carried

2010 Budget and Budget Calendar Changes

The budget calendar has been moved up by the Department of Local Government Finance. The Library’s first budget advertisement may be as early as July 24th with budget adoption at the regularly scheduled August Board Meeting.

Question and Information from Board, Staff, and Guests

Mary E. Davis requested that the Assistant Director be given a place at the table during the Board Meetings but not on the Board Agenda. Special appreciation was expressed to Stuart B. Basquin for his 15 years of dedicated service to the Board of Trustees

ADJOURNMENT

There being no further business to transact, the meeting was adjourned at 8:30 p.m. The next regularly scheduled meeting of the Board of Trustees will be held July 22, 2009, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex.

__________________________

Mary E. Davis, Acting Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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