Elkhart Public Library
300 S. Second Street
Elkhart, IN 46516
BOARD OF TRUSTEES’ MEETING
May 20, 2009
BOARD OF TRUSTEES MEETING
The meeting of the Elkhart Public Library Board of Trustees was held on May 20, 2009, in meeting room
#406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:00 p.m.
ROLL & INTRODUCTION OF GUESTS
Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson,
Stuart B. Basquin, and Mary E. Davis. Renee’ Cocanower and J. Scott Troeger were unable to attend.
Mary E. Davis was appointed as acting secretary. Also present were Connie Jo Ozinga, Director, and
Diann Stutzman, Administrative Bookkeeper. Library staff in attendance: Deborah Stewart, Assistant
Director. No guests were in attendance.
A. Adoption of Agenda
B. Approval of Consent Agenda
a. Approval of Last Meeting Minutes
b. Approval of Financial Reports
c. Approval of Claims
d. Approval of Investments
e. Approval of Employee Changes
f. Approval of Circulation and Activity Reports
Stuart B. Basquin moved
THAT – the Consent Agenda be approved as presented.
Second: Barbara G. Anderson Motion: Carried
The staff at the Main Library will be participating in brainstorming groups focused on alternative ways to
utilize the space in the Main Library bulding. Several Board members expressed an interest in
participating in these sessions. A staff committee is researching options for Audio Visual packaging which
will facilitate both DVD and CD shelving in a more user friendly manner.
Minutes of the Elkhart Public Library Board of Trustees 5/20/2009 Page 2
Main HVAC Upgrade
The boiler specifications are completed, a wage scale meeting is scheduled, and the bid is ready for advertisement. Bid openings will take place at the regulary scheduled June Board Meeting.
New position/Departmental Changes Recommendation
The Director presented recommendations for the reorganization of positions and departments at the April 2009 Board Meeting. No new revisions were recommended.
Stuart B. Basquin moved
THAT – the new position and department changes be approved as presented.
Second: Mary E. Davis Motion: Carried
The Board of Trustees created a committee to nominate officers. The offices to fill are President, Vice President, Treasurer, and Secretary. The committee will present nominees at the next regularly scheduled Board Meeting.
Question and Information from Board, Staff, and Guests
Barbara G. Anderson asked about the status of the repair to the atriums at the branches. Repairs have yet to begin. Janice E. Dean requested the addition of a permanent agenda section titled “Assistant Director’s Report” to the Board Meeting Agenda. Mary E. Davis requested that the Assistant Director be given a place at the table during the Board Meetings.
There being no further business to transact, the meeting was adjourned at 8:05 p.m. The next regularly scheduled meeting of the Board of Trustees will be held June 24, 2009, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex.
Mary E. Davis, Acting Secretary