Board Meeting Minutes – 2009 05

Elkhart Public Library

300 S. Second Street

Elkhart, IN 46516

BOARD OF TRUSTEES’ MEETING

MINUTES

May 20, 2009

BOARD OF TRUSTEES MEETING

The meeting of the Elkhart Public Library Board of Trustees was held on May 20, 2009, in meeting room

#406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:00 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson,

Stuart B. Basquin, and Mary E. Davis. Renee’ Cocanower and J. Scott Troeger were unable to attend.

Mary E. Davis was appointed as acting secretary. Also present were Connie Jo Ozinga, Director, and

Diann Stutzman, Administrative Bookkeeper. Library staff in attendance: Deborah Stewart, Assistant

Director. No guests were in attendance.

CONSENT AGENDA

A. Adoption of Agenda

B. Approval of Consent Agenda

a. Approval of Last Meeting Minutes

b. Approval of Financial Reports

c. Approval of Claims

d. Approval of Investments

e. Approval of Employee Changes

f. Approval of Circulation and Activity Reports

Stuart B. Basquin moved

THAT – the Consent Agenda be approved as presented.

Second: Barbara G. Anderson Motion: Carried

DIRECTOR’S REPORT

The staff at the Main Library will be participating in brainstorming groups focused on alternative ways to

utilize the space in the Main Library bulding. Several Board members expressed an interest in

participating in these sessions. A staff committee is researching options for Audio Visual packaging which

will facilitate both DVD and CD shelving in a more user friendly manner.

Minutes of the Elkhart Public Library Board of Trustees 5/20/2009 Page 2

UNFINISHED BUSINESS

Main HVAC Upgrade

The boiler specifications are completed, a wage scale meeting is scheduled, and the bid is ready for advertisement. Bid openings will take place at the regulary scheduled June Board Meeting.

New position/Departmental Changes Recommendation

The Director presented recommendations for the reorganization of positions and departments at the April 2009 Board Meeting. No new revisions were recommended.

Stuart B. Basquin moved

THAT – the new position and department changes be approved as presented.

Second: Mary E. Davis Motion: Carried

NEW BUSINESS

Nominating Committee

The Board of Trustees created a committee to nominate officers. The offices to fill are President, Vice President, Treasurer, and Secretary. The committee will present nominees at the next regularly scheduled Board Meeting.

Question and Information from Board, Staff, and Guests

Barbara G. Anderson asked about the status of the repair to the atriums at the branches. Repairs have yet to begin. Janice E. Dean requested the addition of a permanent agenda section titled “Assistant Director’s Report” to the Board Meeting Agenda. Mary E. Davis requested that the Assistant Director be given a place at the table during the Board Meetings.

ADJOURNMENT

There being no further business to transact, the meeting was adjourned at 8:05 p.m. The next regularly scheduled meeting of the Board of Trustees will be held June 24, 2009, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex.

__________________________

Mary E. Davis, Acting Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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