Board Meeting Minutes – 2009 04

Elkhart Public Library

300 S. Second Street

Elkhart, IN 46516

BOARD OF TRUSTEES’ MEETING

MINUTES

April 22, 2009

BOARD OF TRUSTEES MEETING

The meeting of the Elkhart Public Library Board of Trustees was held on April 22, 2009, in meeting room

#406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:00 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Renee’ Cocanower,

Mary E. Davis, and Stuart B. Basquin. Krystal Anderson and J. Scott Troeger were unable to attend. Also

present were Connie Jo Ozinga, Director, and Sandra Bevins, Business/HR Manager. Library staff in

attendance: Diann Stutzman, Patty Wright, Diana Gill. Guests in attendance: Mike Ehret, Deb Ehret,

Cesar Pincheira.

CONSENT AGENDA

A. Adoption of Agenda

B. Approval of Consent Agenda

a. Approval of Last Meeting Minutes

b. Approval of Financial Reports

c. Approval of Claims

d. Approval of Investments

e. Approval of Employee Changes

f. Approval of Circulation and Activity Reports

Stuart B. Basquin moved

THAT – the Consent Agenda be approved as presented.

Second: Barbara G. Anderson Motion: Carried

DIRECTOR’S REPORT

The Director reported that the Library was forced to close for two and a half days during the week of

April 5th due to a water main break which left the Library without water. There will be no access to the

Polaris system on April 29, 2009, during a scheduled upgrade. Beginning June 1, 2009, photographs will

be added to patron records. Indiana State Library has proposed new public library standards.

UNFINISHED BUSINESS

Library Capital Projects Fund Plan 2010

Tabled.

Minutes of the Elkhart Public Library Board of Trustees 4/22/2009 Page 2

Library Capital Projects Fund Plan 2010 Public Hearing

A public hearing for the Library Capital Projects Fund (LCPF) was rescheduled for May 12, 2009, at 5:00 p.m.

Pierre Moran Branch Library and Osolo Branch Library Carpet Etc. Projects

The carpeting projects for Osolo Branch Library and Pierre Moran Branch Library are completed, except for a few minor fixes to be finalized at Pierre Moran Branch Library.

Main HVAC Upgrade

The boiler specifications are expected to be completed and ready to be put out for bids by next week. The chiller specifications are planned to be put out for bids in the fall of 2009.

NEW BUSINESS

Checking & Payroll Account Proposal

Sandra Bevins, Business/HR Manager, presented a proposal to transfer the Library’s general checking, savings, and payroll accounts from Fifth Third Bank to Teachers Credit Union.

Stuart B. Basquin moved

THAT – the Checking & Payroll Accounts Proposal be approved as presented.

Second: Barbara G. Anderson Motion: Carried

Outreach Coordinator Job Description

A final version of the Outreach Coordinator Job Description is ready for distribution.

New Position/Departmental Changes Recommendation

The Director presented recommendations for the reorganization of positions and departments. Discussion of this item will continue at future Board Meetings.

Basquin Term Expiration

Stuart B. Basquin, Elkhart County Council appointee, will have served the full number of terms allowed by law as of June 2009. He recommended Brian Byrn, Curator for Midwest Museum of American Art, as a replacement.

Question and Information from Board, Staff, and Guests

Barbara G. Anderson asked about the status of the dim lighting in the Children’s Department, Pierre Moran Branch Library and Osolo Branch Library.

ADJOURNMENT

There being no further business to transact, the meeting was adjourned at 8:15 p.m. A special meeting of the Board of Trustees will be held May 12, 2009, 5:00 p.m., in meeting room #406 in the Elkhart Public Library Annex. The next regularly scheduled meeting of the Board of Trustees will be held May 20, 2009, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex.

__________________________

Renee’ Cocanower, Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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