Board Meeting Minutes – 2009 03

Elkhart Public Library

300 S. Second Street

Elkhart, IN 46516

BOARD OF TRUSTEES’ MEETING

MINUTES

March 18, 2009

EXECUTIVE SESSION

The Board of Trustees of the Elkhart Public Library met in an executive session, as provided for by IC 5-

14-1.5-6.1(b), Item 6, to discuss job performance evaluations of individual employees. The executive

session, which took place prior to the scheduled Board of Trustees Meeting on March 18, 2009, was held

in meeting room #406 and called to order at 6:30 p.m. by Janice E. Dean, President. Members of the

Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Renee’ Cocanower, Mary E. Davis,

Krystal Anderson, and J. Scott Troeger. Stuart B. Basquin was unable to attend. The Board discussed the

Director’s evaluation and contract renewal. The Executive Session was adjourned at 6:55 p.m.

BOARD OF TRUSTEES MEETING

The meeting of the Elkhart Public Library Board of Trustees was held on March 18, 2009, in meeting

room #406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:15 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Renee’ Cocanower,

Mary E. Davis, and Krystal Anderson. Stuart B. Basquin and J. Scott Troeger were unable to attend. Also

present were Connie Jo Ozinga, Director, and Sandra Bevins, Business/HR Manager. Library staff in

attendance: Deborah Stewart, Assistant Director; Diann Stutzman, Administrative Bookkeeper. Guests in

attendance: Cesar Pincheira.

CONSENT AGENDA

A. Adoption of Agenda

B. Approval of Consent Agenda

a. Approval of Last Meeting Minutes

b. Approval of Financial Reports

c. Approval of Claims

d. Approval of Investments

e. Approval of Employee Changes

f. Approval of Circulation and Activity Reports

Renee’ Cocanower moved

THAT – the Consent Agenda be approved as presented.

Second: Mary E. Davis Motion: Carried

Minutes of the Elkhart Public Library Board of Trustees 3/18/2009 Page 2

DIRECTOR’S REPORT The Director reported that four stimulus applications have been filed. Senate Bill 348 was voted down by the Indiana legislature. The 2009 Indiana Library Federation District One Conference is scheduled for April 28, 2009, in Michigan City, Indiana. UNFINISHED BUSINESS Pierre Moran Branch Library and Osolo Branch Library Carpet Etc. Projects The carpeting project for Osolo Branch Library is completed, with tables to be delivered at the end of March. Pierre Moran Branch Library is expected to be closed an additional seven days due to a discrepancy with the carpet order and a longer installation process. Staff will open the building for unemployment filers on Sunday afternoon. Main HVAC Upgrade The Director indicated this project has nothing new to report. Unemployment Update Unemployment filing at the Main Library on Monday mornings is becoming increasingly popular. Frich Lock-A-Shelf The Director indicated this project has nothing new to report but is expected to result in staffing re-organizations which will be recommended at the next meeting. NEW BUSINESS Director’s Evaluation The Chairperson of the Director Evaluation Committee, Renee’ Cocanower, presented the Director’s evaluation and two-year contract renewal, recommending a 2% increase. Contract date is March 6, 2009. Board approved the report with voice vote. Question and Information from Board, Staff, and Guests The Board recognized the Osolo Branch Library and Pierre Moran Branch Library staff for their hard work during the recent remodeling projects. Janice E. Dean asked the Director to discuss the status of the invitation to the Baugo district trustees to participate in EPL library services. Cesar Pincheira indicated a desire to list an agenda item on the next Board Meeting. ADJOURNMENT There being no further business to transact, the meeting was adjourned at 7:50 p.m. The next regularly scheduled meeting of the Board of Trustees will be held April 22, 2009, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex. __________________________ Renee’ Cocanower, Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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