Board Meeting Minutes – 2009 02

Elkhart Public Library

300 S. Second Street

Elkhart, IN 46516

BOARD OF TRUSTEES’ MEETING

MINUTES

February 18, 2009

EXECUTIVE SESSION

The Board of Trustees of the Elkhart Public Library met in an executive session, as provided for by IC 5-

14-1.5-6.1(b), Item 6, to discuss job performance evaluations of individual employees. The executive

session, which took place prior to the scheduled Board of Trustees Meeting on February 18, 2009, was

held in meeting room #406 and called to order at 6:00 p.m. by Janice E. Dean, President. Members of the

Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Renee’ Cocanower, Mary E. Davis,

Stuart B. Basquin, and Krystal Anderson. J. Scott Troeger was unable to attend. The Board discussed the

Director’s evaluation and contract renewal. The Executive Session was adjourned at 6:55 p.m.

BOARD OF TRUSTEES MEETING

The meeting of the Elkhart Public Library Board of Trustees was held on February 18, 2009, in meeting

room #406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:02 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Renee’ Cocanower,

Mary E. Davis, Stuart B. Basquin, and Krystal Anderson. J. Scott Troeger was unable to attend. Also

present were Connie Jo Ozinga, Director, and Sandra Bevins, Business/HR Manager. Library staff in

attendance: Deborah Stewart, Assistant Director; Kevin Kilmer, Associate Director-Dunlap Branch

Library, Beth Pomeroy, Associate Director-Cleveland Branch Library & Bookmobile Department, Jenna

Yoder, Children’s Librarian-Pierre Moran Branch Library, Judy Beacham, Clerk-Adult Services, . No

guests were in attendance.

CONSENT AGENDA

A. Adoption of Agenda

B. Approval of Consent Agenda

a. Approval of Last Meeting Minutes

b. Approval of Financial Reports

c. Approval of Claims

d. Approval of Investments

e. Approval of Employee Changes

f. Approval of Circulation and Activity Reports

Stuart B. Basquin moved

THAT – the Consent Agenda be approved as presented.

Second: Barbara G. Anderson Motion: Carried

Minutes of the Elkhart Public Library Board of Trustees 2/18/2009 Page 2

DIRECTOR’S REPORT The Director reported that the Indiana Public Library Coalition’s proposal was submitted as a bill by Senator Gard. The Consumer Product Safety Improvement Act set a limit of 600 parts per million of lead in any accessible part of a consumer product intended for children 12 and under. It allows for the distribution of children’s books printed after 1985. There is still confusion concerning children’s library books distributed before 1985. This act became effective February 10, 2009, but was given a one year “stay of enforcement” on testing. UNFINISHED BUSINESS Pierre Moran Branch Library and Osolo Branch Library Carpet Etc. Projects The upgrade project will begin March 9, 2009, at Osolo Branch Library and March 16, 2009, at Pierre Moran Branch Library. Both branches will be closed for five days. Information posters and newspaper announcements will be distributed. Main HVAC Upgrade A contract for design and oversight of a new HVAC system has been signed with ME Engineering with an expected completion of the project by the fall of 2009. Tests found small amounts of asbestos which will need to be removed. Unemployment Update WorkOne is providing assistance to unemployment filers at Pierre Moran Branch Library and Dunlap Branch Library on Sundays and at the Main Library on Mondays. Frich Lock-A-Shelf This item was tabled pending further information from the Director NEW BUSINESS Read Away the Fines Proposal The director presented to the Board a proposed program for young library patrons to pay off library overdue debt with supervised reading.

Barbara G. Anderson moved THAT – the Elkhart Public Library approve the Reading Away the Fines program as presented. Second: Krystal Anderson Motion: Carried Outreach Services Presentation The Assistant Director, Deborah Stewart, presented a proposal for the creation of an Outreach Department as outlined in the Library’s Long Term Plan dated June 2002. It is anticipated that current resoures will be sufficient to fund this new department. While no official action was taken, the Board indicated its support of this proposal.

Minutes of the Elkhart Public Library Board of Trustees 2/18/2009 Page 3

Question and Information from Board, Staff, and Guests Janice E. Dean asked the Director to discuss the status of the invitation to the Baugo district trustees to participate in EPL library services. ADJOURNMENT There being no further business to transact, the meeting was adjourned at 8:15 p.m. The next regularly scheduled meeting of the Board of Trustees will be held March 18, 2009, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex. __________________________ Renee’ Cocanower, Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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