Board Meeting Minutes – 2009 01

Elkhart Public Library

300 S. Second Street

Elkhart, IN 46516

BOARD OF TRUSTEES’ MEETING

MINUTES

January 21, 2009

BOARD OF FINANCE MEETING

The meeting of the Board of Finance of Elkhart Public Library was held on January 21, 2009, in meeting

room #406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:00 p.m.

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Mary E. Davis,

Renee’ Cocanower, Stuart B. Basquin. Krystal Anderson and J. Scott Troeger were unable to attend. Also

present were Connie Jo Ozinga, Director, and Sandra Bevins, Business/HR Manager. Guests in

attendance: Cesar Pincheira.

The Board of Finance reviewed the procedure for electing a President and Secretary of the Board of

Finance.

Barbara G. Anderson moved

THAT – Janice E. Dean fill the office of President and Renee’ Cocanower fill the office of Secretary

of the Elkhart Public Library Board of Finance for 2009.

Second: Mary E. Davis Motion: Carried

The Board of Finance reviewed the Investment Policy and the Report of Investments.

Mary E. Davis moved

THAT – the Investment Policy and the Report of Investments be approved as presented.

Second: Stuart B. Basquin Motion: Carried

Mary E. Davis moved

THAT – the meeting be adjourned at 7:07 p.m.

Second: Barbara G. Anderson Motion: Carried

BOARD OF TRUSTEES MEETING

The meeting of the Elkhart Public Library Board of Trustees was held on January 21, 2009, in meeting

room #406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:08 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Mary E. Davis,

Renee’ Cocanower, Stuart B. Basquin. Krystal Anderson and J. Scott Troeger were unable to attend. Also

present were Connie Jo Ozinga, Director, and Sandra Bevins, Business/HR Manager. Guests in

attendance: Cesar Pincheira.

Minutes of the Elkhart Public Library Board of Trustees 01/21/2009 Page 2

CONSENT AGENDA

A. Adoption of Agenda, with additional item

New Business: Interim Claims Resolution

B. Approval of Consent Agenda

a. Approval of Last Meeting Minutes

b. Approval of Financial Reports

c. Approval of Claims

d. Approval of Investments

e. Approval of Employee Changes

f. Approval of Circulation and Activity Reports

g. Approval of 2008 Encumbrances

Renee’ Cocanower moved THAT – the Consent Agenda be approved as presented. Second: Stuart B. Basquin Motion: Carried DIRECTOR’S REPORT The Director presented circulation totals for 2008. The Indiana Public Library Coalition’s recommendations called for legislation that will establish a county level public library service planning process as an alternative to the Kernan-Shephard proposal. UNFINISHED BUSINESS Osolo Branch Library Carpet and Furniture/Pierre Moran Branch Library Carpet Contracts for Osolo Branch Library and Pierre Moran Branch Library carpet have been signed with LaSalle Bristol at a cost of $12,508.00 and $16,632.64, respectively. A contract for Osolo Branch Library furniture has been signed with FCS Group at a cost of $17,019.00. Frich Lock-A-Shelf This item was tabled pending further information from the Director. 2009 Board Meeting Dates and Times The Board approved the final 2009 Board Meeting dates NEW BUSINESS 2009 Non-Resident Fee The Director presented a proposal for the 2009 Library Registration Fee for Non-Resident Patrons. The proposed annual fee will increase from $159.00 to $164.00.

Mary E. Davis moved THAT – the 2009 Non-Resident Fee be set at $164.00. Second: Barbara G. Anderson Motion: Carried

Minutes of the Elkhart Public Library Board of Trustees 01/21/2009 Page 3

Interim Claims Resolution The Library Board can allow for prior approval of payments made in advance of a Board Meeting. This may include such payments a payroll, utilities, group health insurance, credit cards, and program registrations.

Stuart B. Basquin moved THAT – the Interim Claims Resolution be approved as presented Second: Barbara G. Anderson Motion: Carried Appoint Director Evaluation Committee In preparation for the director evaluation due in March 2009, the Board of Trustees established a committee to develop evaluation guidelines. The Board President asked the committee to consider both the instrument and methodology used for evaluating the director. Committee members will consist of Renee’ Cocanower, Barbara G. Anderson, and Stuart B. Basquin. ADJOURNMENT There being no further business to transact, the meeting was adjourned at 8:15 p.m. The next regularly scheduled meeting of the Board of Trustees will be held February 18, 2009, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex. __________________________ Renee’ Cocanower, Secretary

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300 SOUTH SECOND STREET
ELKHART, IN 46516
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