Board Meeting Minutes – 2008 12

Elkhart Public Library

300 S. Second Street

Elkhart, IN 46516

BOARD OF TRUSTEES’ MEETING

MINUTES

December 17, 2008

BOARD OF TRUSTEES MEETING

The meeting of the Elkhart Public Library Board of Trustees was held on December 17, 2008, in meeting

room #406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:00 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Stuart B. Basquin

and J. Scott Troeger. Krystal Anderson, Mary E. Davis, and Renee’ Cocanower were unable to attend.

Stuart B. Basquin was appointed as acting Secretary. Also present were Connie Jo Ozinga, Director, and

Sandra Bevins, Business/HR Manager. Library staff in attendance: Deborah Stewart, Assistant Director.

No guests were attendance.

CONSENT AGENDA

A. Adoption of Agenda

B. Approval of Consent Agenda

a. Approval of Last Meeting Minutes

b. Approval of Financial Reports

c. Approval of Claims

d. Approval of Investments

e. Approval of Employee Changes

f. Approval of Circulation and Activity Reports

g. Approval of Year-End Interim Payments Resolution

h. Approval of Year-End Appropriation Transfers

J. Scott Troeger moved

THAT – the Consent Agenda be approved as presented.

Second: Stuart B. Basquin Motion: Carried

DIRECTOR’S REPORT

The Elkhart County Council and the County Auditor hosted a meeting in which Todd Samuelson, H.J.

Umbaugh & Associates, presented the potential impact to taxing units in Elkhart County regarding circuit

breaker estimates. The Library can expect the 2009 and 2010 Operating fund to be reduced by

$113,000.00 and $397,000.00 respectively. The Indiana Public Library Coalition study was discussed in a

pre-board meeting.

Minutes of the Elkhart Public Library Board of Trustees 12/17/2008 Page 2

UNFINISHED BUSINESS Osolo Branch Library Carpet and Furniture Quotes for Osolo Branch Library carpet and furniture have been requested with an anticipated amount of $30,000. 00. New carpet for Pierre Moran Branch Library is expected to cost around $15,000.00. Contracts for both projects are expected to be signed by year-end. Frich Lock-A-Shelf The Director presented a multi-year plan to install a Frich Lock-A-Shelf Disc Security System at all Elkhart Public Library locations with a cost approaching $500,000.00. The Board asked for cost saving information before consideration. NEW BUSINESS 2009 Board Meeting Dates

The Board approved the 2009 Board Meeting dates.

2009 Holiday Schedules

The Holiday Schedule for 2009 was considered.

Barbara G. Anderson moved THAT – the Holiday Schedule for 2009 be approved as presented. Second: Stuart B. Basquin Motion: Carried Indiana Bond Bank Year-End 2008 The Business/HR Manager recommended that the Library participate in the 2008 Year-End Indiana Bond Bank program. With the anticipated delay of advanced draws until 2009, this program will provide interim receipts to repay the Library’s two outstanding tax anticipated warrants by the due date of December 31, 2008.

Stuart B. Basquin moved THAT – the Elkhart Public Library participate in the 2008 Year-End Indiana Bond Bank program. Second: J. Scott Troeger Motion: Carried Indiana Bond Bank 2009 The Business/HR Manager recommended that the Library participate in the Indiana Bond Bank program for the year 2009. This program allows the Library to fund its budget during the portions of the year before advanced draws of tax money are received.

Barbara G. Anderson moved THAT – the Elkhart Public Library participate in the 2009 Indiana Bond Bank program. Second: Stuart B. Basquin Motion: Carried

Minutes of the Elkhart Public Library Board of Trustees 12/17/2008 Page 3

Questions and Information from Board, Staff, and Guests Stuart B. Basquin expressed his appreciation for employee’s memos reflecting on their experiences at library sponsored workshops. He also commended staff for their close adherence to budgeted expenditures. The Director indicated that the high point of 2008 was the inception of the Library’s new domain name – myepl.org. ADJOURNMENT There being no further business to transact, the meeting was adjourned at 8:15 p.m. The next regularly scheduled meeting of the Board of Trustees will be held January 21, 2009, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex. __________________________ Stuart B. Basquin, Acting Secretary

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300 SOUTH SECOND STREET
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