Board Meeting Minutes – 2008 08

Elkhart Public Library

300 S. Second Street

Elkhart, IN 46516

BOARD OF TRUSTEES’ MEETING

MINUTES

August 20, 2008

BOARD OF TRUSTEES MEETING

The meeting of the Elkhart Public Library Board of Trustees was held on August 20, 2008, in meeting

room #406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:00 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson,

Stuart B. Basquin, J. Scott Troeger, and Mary E. Davis. Renee’ Cocanower was unable to attend. Krystal

Anderson was appointed as acting Secretary. Also present were Connie Jo Ozinga, Director, and Sandra

Bevins, Business/HR Manager. Library staff in attendance: Deborah Stewart, Assistant Director. No

guests were in attendance.

CONSENT AGENDA

A. Adoption of Agenda

B. Approval of Consent Agenda

a. Approval of Last Meeting Minutes

b. Approval of Financial Reports

c. Approval of Claims

d. Approval of Investments

e. Approval of Employee Changes

f. Approval of Circulation and Activity Reports

J. Scott Troeger moved

THAT – the Consent Agenda be approved as presented.

Second: Stuart B. Basquin Motion: Carried

DIRECTOR’S REPORT

The installation of a historical marker for Charles Gordone has been postponed until the spring of 2009.

The increased demand for patron access to Indiana Workforce Development’s website is being addressed

with dedicated workstations. The 2008 Indiana Library Federation conference is scheduled for November

19th and 20th. The Board approved changing the date for the November Board Meeting to November 17,

2008. The staff in-service will be held on November 11, 2008.

Minutes of the Elkhart Public Library Board of Trustees 8/20/2008 Page 2

UNFINISHED BUSINESS Building Upgrade Projects The Director recommended approval of a contract with FM Stone Construction for $15,000.00 to replace a back garage door with a brick wall. Stack lighting at Osolo Branch Library is expected to cost $10,000.00 and stack lighting at Pierre Moran Branch is expected to cost $11,000.00.

Stuart B. Basquin moved THAT – the Director be authorized to sign a contract with FM Stone Construction in the amount of $15,000.00 to replace a back garage door with a brick wall as long as the quotes for the stack lighting are within the budgeted amounts. Second: Mary E. Davis Motion: Carried 2008 Budget Approval The 2008 budgets were approved on July 23, 2008, with a tax rate .0915 for the Operating Fund and .0065 for the Library Capital Projects Fund. 2009 Budgets The Director presented the 2009 budgets to the Board of Trustees. A public hearing on the budgets is scheduled for September 3, 2008, and the adoption of the budgets is scheduled to take place at the regular Board Meeting on September 17, 2008. Response Letter to AV Display Complaint The Board approved for mailing a response letter to a patron complaint concerning a display in Audio Visual Services. NEW BUSINESS Health Insurance Renewal The Library’s health insurance contract with Anthem has been renewed with an increase of 2.13% to the premium rates. The Library’s dental insurance contract with Health Resources, Inc. has been renewed with an increase of 3% to the premium rates. The Library’s vision insurance contract with Vision Service Plan has been renewed with no increase to the premium. Each of these plans has an effective date of September 1, 2008. ADJOURNMENT There being no further business to transact, the meeting was adjourned at 7:55 p.m. A special meeting of the Board of Trustees will be held September 3, 2008, 5:00 p.m., in meeting room #406 in the Elkhart Public Library Annex. The next regularly scheduled meeting of the Board of Trustees will be held September 17, 2008, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex. __________________________ Krystal Anderson, Acting Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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