Board Meeting Minutes – 2008 05

Elkhart Public Library

300 S. Second Street

Elkhart, IN 46516

BOARD OF TRUSTEES’ MEETING

MINUTES

May 14, 2008

BOARD OF TRUSTEES MEETING

The meeting of the Elkhart Public Library Board of Trustees was held on May 14, 2008, in meeting room

#4 of the Main Library. Stuart B. Basquin, President, called the meeting to order at 7:00 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Stuart B. Basquin, Barbara G. Anderson, Renee’

Cocanower, Janice E. Dean, Levar L. Johnson, and Mary E. Davis. J. Scott Troeger was unable to attend.

Also present were Connie Jo Ozinga, Director, and Sandra Bevins, Business/HR Manager. Library staff in

attendance: Deborah Stewart, Assistant Director. No guests were in attendance.

CONSENT AGENDA

A. Adoption of Agenda

B. Approval of Consent Agenda

a. Approval of Last Meeting Minutes

b. Approval of Financial Reports

c. Approval of Claims

d. Approval of Investments

e. Approval of Employee Changes

f. Approval of Circulation and Activity Reports

Levar L. Johnson moved

THAT – the Consent Agenda be approved as presented.

Second: Barbara G. Anderson Motion: Carried

DIRECTOR’S REPORT

The Department of Local Government Finance Commissioner has issued an interpretation as it pertains to

the budget review process and Library Capital Projects Fund. The certified levy for the LCPF will be

added to the Operating maximum property tax levy. Also, the Elkhart City Council will serve as the

Library’s budget review board. The annex elevator will be out of service for at least two months, requiring

a complete shaft replacement. Additional infrastructure repair, such as HVAC replacement, is anticipated

and is being included in the 2009 Library Capital Project Fund expenditures.

UNFINISHED BUSINESS

Library Captial Projects Fund Plan 2009

The Director reviewed the Library Capital Projects Fund (LCPF) expenditure plan as advertised.

Minutes of the Elkhart Public Library Board of Trustees 5/14/2008 Page 2

Library Captial Projects Fund Plan 2009 Public Hearing The President of the Board opened a public hearing for the Library Capital Projects Fund (LCPF) at 7:40 p.m. No comments or contentions were presented. The LCPF hearing was adjourned at 7:45 p.m. After adoption, the LCPF Plan will be submitted to the Elkhart County Council for review and approval. Levar L. Johnson moved THAT – the resolution to adopt the 2009 Library Capital Projects Fund be approved as presented. Second: Barbara G. Anderson Motion: Carried NEW BUSINESS Nominating Committee The Board of Trustees created a committee to nominate officers. The offices to fill are President, Vice President, Treasurer, and Secretary. The Nominating Committee consists of Levar L. Johnson and Mary E. Davis. The committee will present nominees at the next regularly scheduled Board Meeting. Question and Information from Board, Staff, and Guests Stuart B. Basquin, President, asked the director to provide a report on Montage mailings. The Board members requested a private training session to be held preceding the next Board Meeting. ADJOURNMENT There being no further business to transact, the meeting was adjourned at 8:00 p.m. The next regularly scheduled meeting of the Board of Trustees will be held June 18, 2008, 7:00 p.m., in meeting room #4 in the Elkhart Public Library main building. __________________________ Renee’ Cocanower, Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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