Board Meeting Minutes – 2008 03

Elkhart Public Library

300 S. Second Street

Elkhart, IN 46516

BOARD OF TRUSTEES’ MEETING

MINUTES

March 19, 2008

EXECUTIVE SESSION

The Board of Trustees of the Elkhart Public Library met in an executive session, as provided for by IC 5-

14-1.5-6.1(b), Item 6, to discuss job performance evaluations of individual employees. The executive

session, which took place prior to the scheduled Board of Trustees Meeting on March 19, 2008, was held

in meeting room #406 and called to order at 6:30 p.m. by Stuart B. Basquin, President. Members of the

Board of Trustees present were Stuart B. Basquin, Barbara G. Anderson, Janice E. Dean, Levar L.

Johnson, and J. Scott Troeger. Renee’ Cocanower and Mary E. Davis were unable to attend. The Board

discussed the Director’s evaluation and contract renewal. The Executive Session was adjourned at 7:10

p.m.

BOARD OF TRUSTEES MEETING

The meeting of the Elkhart Public Library Board of Trustees was held on March 19, 2008, in meeting

room #406 of the Library Annex. Stuart B. Basquin, President, called the meeting to order at 7:15 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Stuart B. Basquin, Barbara G. Anderson, Janice E. Dean,

Levar L. Johnson, and J. Scott Troeger. Renee’ Cocanower and Mary E. Davis were unable to attend.

Levar L. Johnson was appointed as acting Secretary. Also present were Connie Jo Ozinga, Director, and

Sandra Bevins, Business/HR Manager. Library staff in attendance: Deborah Stewart, Assistant Director;

Marcia Vierck, Associate Director-Pierre Moran Branch Library; Jim Reynolds, Building Superintendent.

No guests were in attendance.

CONSENT AGENDA

A. Adoption of Agenda, with additional item

Unfinished Business: Director’s Evaluation

B. Approval of Consent Agenda

a. Approval of Last Meeting Minutes

b. Approval of Financial Reports

c. Approval of Claims

d. Approval of Investments

e. Approval of Employee Changes

f. Cash Account Resolution

g. Approval of Circulation and Activity Reports

J. Scott Troeger moved

THAT – the Consent Agenda be approved as presented.

Second: Janice E. Dean Motion: Carried

Minutes of the Elkhart Public Library Board of Trustees 3/19/2008 Page 2

DIRECTOR’S REPORT The Indiana legislation has passed a tax reform bill. The full impact this will have on the Library’s budgets is yet to be determined but a reduction in levy of at least $265,000.00 is expected. The Library has a new domain name: Myepl.org. A working committee will be reviewing the Library’s outreach activities, including the Bookmobile services, with a recommendation for the Board. UNFINISHED BUSINESS Main Library Project The Library received an Order of Denial from the Department of Local Government Finance for both the original and the reduced bond request. Director’s Evaluation The Chairperson of the Director Evaluation Committee, Janice E. Dean, presented the Director’s evaluation and contract renewal, recommending an annual salary of $94,760.00. Contract date is March 6, 2008. Board approved the report with voice vote. NEW BUSINESS Building Upgrade Planning Deb Stewart, Assistant Director, and Jim Reynolds, Building Superintendent, presented a list of needed infrastructure improvements to the Library buildings. Question and Information from Board, Staff, and Guests None ADJOURNMENT There being no further business to transact, the meeting was adjourned at 7:40 p.m. The next regularly scheduled meeting of the Board of Trustees will be held April 23, 2008, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex. __________________________ Levar L. Johnson, Acting Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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