Elkhart Public Library
300 S. Second Street
Elkhart, IN 46516
BOARD OF TRUSTEES’ MEETING
MINUTES
January 23, 2008
BOARD OF FINANCE MEETING
The meeting of the Board of Finance of Elkhart Public Library was held on January 23, 2008, in meeting
room #406 of the Library Annex. Stuart Basquin, President, called the meeting to order at 7:00 p.m.
Members of the Board of Trustees present were Stuart B. Basquin, Levar L. Johnson, Janice E. Dean,
Barbara G. Anderson, Mary E. Davis, and Renee’ Cocanower. J. Scott Troeger was unable to attend. Also
present were Connie Jo Ozinga, Director, and Sandra Bevins, Business/HR Manager. Library staff in
attendance: Deborah Stewart, Assistant Director; Marcia Vierck, Associate Director-Pierre Moran Branch
Library. Guests were in attendance.
The Board of Finance reviewed the procedure for electing a President and Secretary of the Board of
Finance.
Janice E. Dean moved
THAT – Stuart B. Basquin fill the office of President and Renee’ Cocanower fill the office of
Secretary of the Elkhart Public Library Board of Finance for 2008.
Second: Mary E. Davis Motion: Carried
The Board of Finance reviewed the Investment Policy and the Report of Investments.
Janice E. Dean moved
THAT – the Investment Policy and the Report of Investments be approved and that the meeting be
adjourned.
Second: Mary E. Davis Motion: Carried
BOARD OF TRUSTEES MEETING
The meeting of the Elkhart Public Library Board of Trustees was held on January 23, 2008, in meeting
room #406 of the Library Annex. Stuart B. Basquin, President, called the meeting to order at 7:10 p.m.
ROLL & INTRODUCTION OF GUESTS
Members of the Board of Trustees present were Stuart Basquin, Levar Johnson, Janice Dean, Barbara
Anderson, Mary Davis, and Renee’ Cocanower. J. Scott Troeger was unable to attend. Also present were
Connie Jo Ozinga, Director, and Sandra Bevins, Business/HR Manager. Library staff in attendance:
Deborah Stewart, Assistant Director; Marcia Vierck, Associate Director-Pierre Moran Branch Library.
Guests were in attendance.
Minutes of the Elkhart Public Library Board of Trustees 1/23/2008 Page 2
CONSENT AGENDA
A. Adoption of Agenda
B. Approval of Consent Agenda
a. Approval of Last Meeting Minutes
b. Approval of Financial Reports
c. Approval of Claims
d. Approval of Investments
e. Approval of Employee Changes
f. Approval of Circulation and Activity Reports
g. Approval of Year-End Encumbrances
h. Approval of Interim Claims Resolution
Mary E. Davis moved THAT – the Consent Agenda be approved as presented. Second: Renee’ Cocanower Motion: Carried DIRECTOR’S REPORT
A presentation is planned for the February 9, 2008, meeting of the County Council to explain the building needs of the Pierre Moran Branch Library. The Director will have an informational flyer available for the public by January 25, 2008.
UNFINISHED BUSINESS Pierre Moran Branch Library Property A new Preliminary Finance Options and Estimated Tax Impact report from Umbaugh was presented to the Board, reflecting a project cost of $5,835,000 and a tax rate of $0.0276. NEW BUSINESS Mileage Reimbursement Policy The Director presented a proposal for a change to the Mileage Reimbursement Policy. It was recommended that an increase from $0.40 to $0.45 per mile be approved. Levar L. Johnson moved THAT – the mileage reimbursement rate be set at $0.45 per mile. Second: Barbara G. Anderson Motion: Carried Non-Resident Fee The Director presented a proposal for the 2008 Library Registration Fee for Non-Resident Patrons. The proposed annual fee will increase from $153.00 to $159.00. Mary E. Davis moved THAT – the 2008 Non-Resident Fee be set at $159.00
Minutes of the Elkhart Public Library Board of Trustees 1/23/2008 Page 3
Director Evaluation In preparation for the director evaluation due in March 2008, the Board of Trustees established a committee to develop evaluation guidelines. Committee members will consist of Janice E. Dean, Renee’ Cocanower, and Barbara G. Anderson. Question and Information from Board, Staff, and Guests Levar L. Johnson presented the need to consider a ten-year plan for the Main Branch Library building. Stuart B. Basquin asked the Director to begin a long range planning process by the next regularly scheduled Board Meeting. ADJOURNMENT There being no further business to transact, upon motion duly made and seconded, the meeting was adjourned at 8:35 p.m. The next regularly scheduled meeting of the Board of Trustees will be held February 20, 2008, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex. __________________________ Renee’ Cocanower, Secretary
