Board Meeting Minutes – 2007 12

Elkhart Public Library

300 S. Second Street

Elkhart, IN 46516

BOARD OF TRUSTEES’ MEETING

MINUTES

December 19, 2007

BOARD OF TRUSTEES MEETING

The meeting of the Elkhart Public Library Board of Trustees was held on December 19, 2007, in meeting

room #406 of the Library Annex. Stuart B. Basquin, President, called the meeting to order at 7:00 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Stuart B. Basquin, Barbara G. Anderson, Mary E. Davis,

Janice E. Dean, Levar L. Johnson, and Renee’ Cocanower. J. Scott Troeger was unable to attend. Also

present were Connie Jo Ozinga, Director, and Sandra Bevins, Business/HR Manager. Library staff in

attendance: Deborah Stewart, Assistant Director. No guests were attendance.

CONSENT AGENDA

A. Adoption of Agenda

B. Approval of Consent Agenda

a. Approval of Last Meeting Minutes

b. Approval of Financial Reports

c. Approval of Claims

d. Approval of Investments

e. Approval of Employee Changes

f. Approval of Circulation and Activity Reports

g. Approval of Year-End Interim Payments Resolution

h. Approval of Year-End Appropriation Transfers

i. Approval of 2008 Holiday closing dates

Renee’ Cocanower moved

THAT – the Consent Agenda be approved as presented.

Second: Barbara G. Anderson Motion: Carried

DIRECTOR’S REPORT

The Blue Ribbon Commission Report recommended the consolidation of public libraries into county wide

systems. The Board approved the 2007 Board Meeting dates. The Director presented “The Economic

Impact of Libraries in Indiana” report. A partnership with Ruthmere is being considered using “The Big

Read” grant provided by the National Endowment for the Arts.

UNFINISHED BUSINESS

Bond Process

The Department of Local Government Finance extended to March 22, 2008, the deadline for rendering a

decision on the bond hearing.

Minutes of the Elkhart Public Library Board of Trustees 12/19/2007 Page 2

Main Library Site Consideration

This item was not considered.Pierre Moran Branch Library Property This item was not considered. NEW BUSINESS Indiana Bond Bank The Business/HR Manager recommended that the Library participate in the Indiana Bond Bank program for the year 2008. This program allows the Library to fund its budget during the portions of the year before advanced draws of tax money are received.

Janice E. Dean moved THAT – the Elkhart Public Library participate in the 2008 Indiana Bond Bank program. Second: Mary E. Davis Motion: Carried Patron Notice Code of Conduct Policy Revisions were presented by the Board. This item will be considered at the next regularly scheduled Board meeting. Long Range Planning Stuart B. Basquin, President, presented the need to update the Long Range Plan. This item will be considered at the next regularly scheduled Board meeting with an anticipated completion date of April 2008. Question and Information from Board, Staff, and Guests Janice E. Dean was interested in the Director’s progress in establishing a relationship with IUSB Elkhart. The Director has asked Marsha Eilers, Associate Director, Reference Services, to speak with the college. Janice E. Dean asked for a report on the Director’s meeting with the Downtown Business Association. The discussion centered on downtown security. Stuart B. Basquin, in presenting the need for greater publicity, asked members to be thinking about the use of a public relations firm. ADJOURNMENT There being no further business to transact, upon motion duly made and seconded, the meeting was adjourned at 8:15 p.m. The next regularly scheduled meeting of the Board of Trustees will be held January 23, 2008, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex. __________________________ Renee’ Cocanower, Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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