Board Meeting Minutes – 2007 11

Elkhart Public Library

300 S. Second Street

Elkhart, IN 46516

BOARD OF TRUSTEES’ MEETING

MINUTES

November 19, 2007

BOARD OF TRUSTEES MEETING

The meeting of the Elkhart Public Library Board of Trustees was held on November 19, 2007, in meeting

room #406 of the Library Annex. Barbara G. Anderson, Vice President, called the meeting to order at 7:00

p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Barbara G. Anderson, Mary E. Davis, Janice E. Dean,

Levar L. Johnson, and J. Scott Troeger. Renee’ Cocanower and Stuart B. Basquin were unable to attend.

Janice E. Dean was appointed Acting Secretary. Also present were Connie Jo Ozinga, Director, and

Sandra Bevins, Business/HR Manager. Library staff in attendance: Deborah Stewart, Assistant Director,

and Diann Stutzman, Administrative Bookkeeper. Guests in attendance: Ben Russo, Osolo Township

Trustee.

CONSENT AGENDA

A. Adoption of Agenda

B. Approval of Consent Agenda

a. Approval of Last Meeting Minutes

b. Approval of Financial Reports

c. Approval of Claims, after withdrawal of Umbaugh claim for $24,500.00

(Umbaugh claim will be presented upon bond closing)

d. Approval of Investments

e. Approval of Employee Changes

f. Approval of Circulation and Activity Reports

Levar L. Johnson moved

THAT – the Consent Agenda be approved as revised.

Second: Janice E. Dean Motion: Carried

DIRECTOR’S REPORT

The Director will be attending the Downtown Business Association meeting on Tuesday.

UNFINISHED BUSINESS

Bond Process

The Bond hearing, held on October 25, 2007, resulted in a favorable ruling.

Minutes of the Elkhart Public Library Board of Trustees 11/19/2007 Page 2

Main Library Site Consideration

This item was not considered.Pierre Moran Branch Library Property The Library is still in negotiations for the purchase of property adjacent to the Pierre Moran Branch Library.

Compensation Committee

The Compensation Committee was presented with a sample classification system for consideration during the process to seek improvements to the current methodology used to assign categories for compensation purposes. NEW BUSINESS Construction Project Fund Additional Appropriation Public Hearing Barbara G. Anderson, Vice President, presided over the hearing. The Secretary presented to the Board proofs of publication and posting of the notice to taxpayers of the hearing to be held at this meeting on the matter of the additional appropriation proposed to be made on account of said building project, which proofs of publication and posting show that such notice was published in The Elkhart Truth and the Goshen News on November 7, 2007. On motion duly made, seconded and unanimously carried, said proofs of publication and posting were ordered approved and made a part of the records of this Board. The President of the Board then stated that the Board was now ready to hear all taxpayers desiring to be heard in respect to the matter of the additional appropriation in the amount of $14,407,052 proposed to be made on account of the construction of new Osolo and Pierre Moran branch libraries including the purchase of equipment and technology and the purchase of real estate in said library. After hearing all taxpayers present who desired to be heard relative to said additional appropriation, on motion duly made, seconded and unanimously carried, the resolution attached hereto as Exhibit A was adopted. On motion duly made, seconded and unanimously carried, the Secretary of the Board was directed to advertise the sale of the bonds heretofore authorized.

Mary E. Davis moved THAT – the proofs of publication and the Appropriation Resolution attached hereto as Exhibit A be approved as presented and that the Secretary of the Board be authorized to advertise the sale of the bonds. Second: J. Scott Troeger Motion: Carried Upon motion made and seconded the hearing adjourned. Resolution to Refund Umbaugh Payments from Bond Proceeds No resolution was needed due to the withdrawal of the Umbaugh claim. (See above Consent Agenda) The claim was approved to be presented at the time of the bond closing.

Minutes of the Elkhart Public Library Board of Trustees 11/19/2007 Page 3

2008 Salary Recommendations The Director presented a 2008 salary recommendation for a 3.0% cost-of-living increase to the Salary Schedules. These changes will be effective with the first payroll of 2008.

Janice E. Dean moved THAT – the proposed salary increases be approved with an effective date of the first payroll of 2008. Second: Levar L. Johnson Motion: Carried Question and Information from Board, Staff, and Guests Ben Russo, Osolo Township Trustee, inquired about the plan for the Osolo Branch Library building. The current plan calls for demolishing the building and rebuilding on the same site. Leasing temporary quarters will allow for continued service. ADJOURNMENT There being no further business to transact, upon motion duly made and seconded, the meeting was adjourned at 8:50 p.m. The next regularly scheduled meeting of the Board of Trustees will be held December 19, 2007, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex. __________________________ Janice E. Dean, Acting Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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