Board Meeting Minutes – 2007 07

Elkhart Public Library

300 S. Second Street

Elkhart, IN 46516

BOARD OF TRUSTEES’ MEETING

MINUTES

July 18, 2007

The meeting of the Elkhart Public Library Board of Trustees was held on July 18, 2007, in meeting room

#406 of the Library Annex. Stuart B. Basquin, President, called the meeting to order at 7:00 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Stuart B. Basquin, Barbara G. Anderson, Mary E. Davis,

and Renee’ Cocanower. Janice E. Dean, Levar L. Johnson, and J. Scott Troeger were unable to attend.

Also present were Connie Jo Ozinga, Director, and Sandra Bevins, Business/HR Manager. Library staff in

attendance: Deborah Stewart, Assistant Director. Guests in attendance: Todd Samuelson, HJ Umbaugh;

James Brotherson, Baker & Daniels.

CONSENT AGENDA

A. Adoption of Agenda

B. Approval of Consent Agenda

a. Approval of Last Meeting Minutes

b. Approval of Financial Reports

c. Approval of Claims

d. Approval of Investments

e. Approval of Employee Changes

f. Approval of Circulation and Activity Reports

Mary E. Davis moved

THAT – the Consent Agenda be approved as presented.

Second: Renee’ Cocanower Motion: Carried

DIRECTOR’S REPORT

The Director informed the Board that Governor Daniels has formed The Commission on Local

Government Reform. The commission will examine the state’s current system of local government and

make recommendations on reforming it. How this will effect the Library is unknown at this time.

UNFINISHED BUSINESS

Bond Process

Preliminary Determination Hearing

Stuart B. Basquin, President, presided over the hearing welcoming everyone and introducing members of

the Board and guests. He explained the purpose of the meeting was that under Indiana Code 6-1.1-20-3.1

whenever a library proposes to issue bonds for the construction or renovation of library buildings the

Library needs to hold a public hearing on its preliminary determination to issue such bonds. Notice of this

public hearing was published in The Elkhart Truth and the Goshen News on July 6, 2007. The proofs of

Minutes of the Elkhart Public Library Board of Trustees 7/18/2007 Page 2

publication of the notice of the hearing were presented to the meeting. It was explained that at this hearing all interested people may give testimony and/or ask questions concerning this building project. The Board President announced they would now hear testimony and questions from the public. No questions or testimony were given. Adopt Preliminary Determination Resolution Adopt Preliminary Bond Resolution At the conclusion of the public testimony and question, the Board considered the Preliminary Determination Resolution to issue bonds in order for the construction of new Osolo and Pierre Moran branch libraries including the purchase of equipment and technology and the purchase of real estate.

Mary E. Davis moved THAT – the Preliminary Determination Resolution attached hereto as Exhibit A be adopted as presented. Second: Barbara G. Anderson Motion: Carried

Mary E. Davis moved THAT – the Preliminary Bond Resolution attached hereto as Exhibit B be adopted as presented. Second: Renee’ Cocanower Motion: Carried Appoint Representatives to Common Wage Committee The President then stated the need for the Board of Trustees to appoint its two representatives to the Common Construction Wage Committee. After discussion of the appointment, John Powells (with Dave Gunn as alternate) was appointed as the representative to the Common Construction Wage Committee who represents industry and Andy Carter (with Kevin Beveridge as alternate) was appointed as the representative to the Common Construction Wage Committee who is a taxpayer who pays property taxes in the library district and resides in the County. Rosemary Bond will be suggested as an appointee by the County Commissioners.

Renee’ Cocanower moved THAT – the above representatives to the Common Wage Committee be appointed. Second: Barbara G. Anderson Motion: Carried Upon motion made and seconded the hearing adjourned. Main Library Site Consideration The Director presented to the Board several site possibilities for a new main library branch. After discussion, the Board decided to actively pursue properties owned by and adjacent to the YMCA.

Barbara G. Anderson moved THAT – the Board proceed with a purchase agreement with the YMCA. THAT – the Board authorize James Brotherson, Attorney, to recommend a purchasing company to represent the Library. THAT – the Board authorize James Brotherson, Attorney, to negotiate with current owners for purchase of designated properties. Second: Renee’ Cocanower Motion: Carried (Mary E. Davis abstained)

Minutes of the Elkhart Public Library Board of Trustees 7/18/2007 Page 3

Pierre Moran Branch Library Property The appraised value of the property owned by Southern Management and Development is $245,000.00.

Renee’ Cocanower moved THAT – the Board authorize James Brotherson, attorney, to initiate an offer of $190,000.00 to Southern Management and Development for the property adjacent to Pierre Moran Branch Library and to negotiate up to a maximum of the appraised value of $245,000.00. Second: Barbara G. Anderson Motion: Carried 2008 Budget The Director presented a draft of the 2008 budget to the Board of Trustees with a budget figure of $6,101,477.00.

Nominating Committee

The Board of Trustees Nominating Committee presented, by motion from Barbara G. Anderson, the slate of officers for July 18, 2007 to June 30, 2008: Stuart Basquin, President; Barbara Anderson, Vice President; Renee Cocanower, Secretary; and Scott Troeger, Treasurer. This presentation was approved by unanimous consent. NEW BUSINESS Question and Information from the Board, Staff and Guests ADJOURNMENT There being no further business to transact, upon motion duly made and seconded, the meeting was adjourned at 8:40 p.m. The next regularly scheduled meeting of the Board of Trustees will be held August 22, 2007, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex. __________________________ Renee’ Cocanower, Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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