Board Meeting Minutes – 2012 05

BOARD OF TRUSTEES’ MEETING
May 22, 2012
Elkhart Public Library
MINUTES
ROLL CALL & INTRODUCTION OF GUESTS
The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Janice E.
Dean, president, at 5:40 p.m., on May 22, 2012, in Meeting Room #1 of the Main Library.
Members present: Janice E. Dean, Barbara G. Anderson, Krystal Anderson, Brian Byrn, Renee’
Cocanower, Mary E. Davis, J. Scott Troeger
Members absent: None
Others present: Deborah L. Stewart, director; Sandra Bevins, business/HR manager
Guests present: Marsha Eilers, Brent Ferguson, Kevin Kilmer, Elizabeth Layman, Celine Maciejewski,
Marta Robinson, Patricia Wright
CONSENT AGENDA
Adoption of Consent Agenda
Renee’ Cocanower moved
THAT – the Board adopt the Consent Agenda as presented.
Second: Krystal Anderson Motion: Carried
PRESIDENT’S BUSINESS
 Director Review Committee Report: Renee’ Cocanower, chairperson, Mary E. Davis, and Barbara G.
Anderson were named to the director review committee. Discussion continued in public work session
following this meeting. No official action took place.
 Board Officers Nominating Committee: Brian Byrn, J. Scott Troeger, and Krystal Anderson were
named to the officer nominating committee with a report due at the June board meeting.
DIRECTOR’S REPORT
 The director attended Project Compass funded by a grant from the U.S. Institute of Museum and
Library Services and held in Arlington, VA, on April 24, 25, and 26.
 The local library directors met to discuss the current reciprocal borrowing agreement.
 Interviews continue for the open position of Young People’s Services Librarian.
 Celine Maciejewski presented an overview of the new Digital Services.
 The regular July board meeting will be held on July 24, 2012.
UNFINISHED BUSINESS
Phase 1 Main Branch Project
The Board congratulated the staff on the successful completion of the Phase 1 renovation project.
Sale of Property – Bookmobile and Garages
The Notice of Request for Bids has been advertised which will allow the Library to receive bids on the two
bookmobile garages.
Organizational Study
Examination of the Library’s benefit package and human resource policies continue. No discussion or
official action was taken.
Library Open House
A recap of the open house was presented by Patricia Wright. Successes will be duplicated in future
community activities.
Minutes of the Elkhart Public Library Board of Trustees 05/22/2012 Page 2
Human Resource Generalist Job Description
An updated Human Resource Generalist Job Description was approved with revisions: revise first bullet point under PHYSICAL DEMANDS to read “Ability to speak and hear”
Renee’ Cocanower moved
THAT – the Human Resource Generalist Job Description be adopted as revised.
Second: Mary E. Davis Motion: Carried
NEW BUSINESS
Custodian Job Description
The Director presented the Custodian job description. Additional revisions to the language will be presented at the next regularly scheduled board meeting.
Questions and Information from Board, Staff, and Guests
No additional questions or information was presented.
ADJOURNMENT
The meeting was adjourned by consensus at 6:50 p.m. The next regularly scheduled meeting of the Board of Trustees will be on June 19, 2012, 5:30 p.m., in Meeting Room #1 of the Main Library.
__________________________
Mary E. Davis, Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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