Board Meeting Minutes – 2012 06

BOARD OF TRUSTEES’ MEETING
June 19, 2012
Elkhart Public Library
MINUTES
ROLL CALL & INTRODUCTION OF GUESTS
The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Janice E.
Dean, president, at 5:30 p.m., on June 19, 2012, in Meeting Room #1 of the Main Library.
Members present: Janice E. Dean, Barbara G. Anderson, Renee’ Cocanower, Mary E. Davis, J. Scott
Troeger
Members absent: Krystal Anderson, Brian Byrn
Others present: Deborah L. Stewart, director; Sandra Bevins, business/HR manager
Guests present: Linda Cary, Marsha Eilers, Chris Hunsberger, Elizabeth Layman, Allison McLean, Gwen
Robison, Mark van Lummel, Patricia Wright
CONSENT AGENDA
Adoption of Consent Agenda
Barbara G. Anderson moved
THAT – the Board adopt the Consent Agenda as presented.
Second: Mary E. Davis Motion: Carried
PRESIDENT’S BUSINESS
 Director Review Committee Report: Renee’ Cocanower, chairperson, presented the Director
Evaluation Matrix Report. The document will be reviewed by the board members and discussed at
the next regularly scheduled board meeting. No official action took place
 Board Member Reappointment. Krystal Anderson has been reappointed to a four-year term by the
Elkhart Community School Board.
 Board Officers Nominating Committee: J. Scott Troeger presented the nominating committee’s report
of the slate of officers for July 1, 2012, to June 30, 2013: Barbara G. Anderson, President; Krystal
Anderson, Secretary; and Brian Byrn, Treasurer. The current slate of officers will continue in their
respective offices until the next regularly scheduled board meeting, at which time the nominating
committee will resubmit their recommendation.
DIRECTOR’S REPORT
 The director presented Allison McLean, newly hired Young People’s Services Librarian.
 Interviews continue for the open position of Human Resource Generalist.
 Over one hundred people attended a Mark Twain program sponsored by the Friends of the Elkhart
Public Library.
 All Library locations will be closed for Veterans Day. In-service will not be held in 2012.
 The director will explore the possibility of presenting electronic reports at board meetings.
 Mark van Lummel presented an overview of the Technical Services department.
 Chris Hunsberger presented the newest revisions to the Library logo.
 The regular July board meeting will be held on July 24, 2012.
UNFINISHED BUSINESS
Sale of Property – Bookmobile and Garages
No bids have been received for the sale of the two bookmobile garages. The property will be marketed
with FM Stone, Realtor.
Minutes of the Elkhart Public Library Board of Trustees 06/19/2012 Page 2
Organizational Study
Discussion of the Library’s benefit package and human resource policies was delayed to the work session following the board meeting. No official action was taken.
Custodian Job Description
An updated Custodian Job Description was presented.
Renee’ Cocanower moved
THAT – the Custodian Job Description be adopted.
Second: Mary E. Davis Motion: Carried
Internet Access Policy
An Internet Access Policy was presented.
Mary E. Davis moved
THAT – the Internet Access Policy be adopted.
Second: Renee’ Cocanower Motion: Carried
Partial Payment for Fines and Fees Option Policy
A Partial Payment for Fines and Fees Option Policy was presented and approved with revisions: remove “For the purpose of this policy” and “For avoidance of doubt” from the DEFINITION section.
Renee’ Cocanower moved
THAT – the Partial Payment for Fines and Fees Option Policy be adopted as revised.
Second: Barbara G. Anderson Motion: Carried
Long Range Plan
Management has begun updating the Library’s Long Range Plan and will be consulting with board members as the work progresses.
County Reciprocal Borrowing Agreement
An updated County Reciprocal Borrowing Agreement was presented.
J. Scott Troeger moved
THAT – the County Reciprocal Borrowing Agreement be adopted.
Second: Mary E. Davis Motion: Carried
NEW BUSINESS
Questions and Information from Board, Staff, and Guests
No additional questions or information was presented.
ADJOURNMENT
The meeting was adjourned by consensus at 6:55 p.m. The next regularly scheduled meeting of the Board of Trustees will be on July 24, 2012, 5:30 p.m., in Meeting Room #1 of the Main Library.
__________________________
Mary E. Davis, Secretary

Speak Your Mind

*

ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
ADDITIONAL RESOURCES
ADMINISTRATION
LIBRARY CARDS
LIBRARY FEES & POLICIES
LIBRARY FUNDING