Board Meeting Minutes – 2012 07

BOARD OF TRUSTEES’ MEETING
July 24, 2012
Elkhart Public Library
MINUTES
ROLL CALL & INTRODUCTION OF GUESTS
The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Janice E.
Dean, president, at 5:30 p.m., on July 24, 2012, in Meeting Room #1 of the Main Library.
Members present: Janice E. Dean, Barbara G. Anderson, Krystal Anderson, Renee’ Cocanower, Mary E.
Davis, J. Scott Troeger
Members absent: Brian Byrn
Others present: Deborah L. Stewart, director; Sandra Bevins, business/HR manager
Staff or Guests present: Craig Cheney, Marsha Eilers, Elizabeth Layman, Rachel Rice, Gwen Robison,
Marge Schaphorst
CONSENT AGENDA
Adoption of Consent Agenda
Renee’ Cocanower moved
THAT – the Board adopt the Consent Agenda as presented.
Second: Barbara G. Anderson Motion: Carried
PRESIDENT’S BUSINESS
 Director Review Committee Update: The Director Review Committee presented, and the Board
adopted by consensus, the Director Evaluation Matrix. The committee will present a revised director
job description at the August board meeting.
 Board Officers Nominating Committee: J. Scott Troeger presented the nominating committee’s report
of the slate of officers for July 1, 2012, to June 30, 2013: Barbara G. Anderson, President; Janice E.
Dean, Vice- President; Krystal Anderson, Secretary; and Brian Byrn, Treasurer. Barbara G.
Anderson appointed Janice E. Dean to chair the remainder of the meeting.
J. Scott Troeger moved
THAT – the above slate of officers be approved as presented.
Second: Mary E. Davis Motion: Carried
 Review Board By-Laws: The Board reviewed the Board By-Laws. No changes were presented.
DIRECTOR’S REPORT
 The director presented Marjorie Schaphorst, newly hired HR Generalist.
 Bethany House Publishing and the Friends of Elkhart Public Library will sponsor an author visit by
Beverly Lewis on September 14, 2012.
 The final cost for the Main Library Phase 1 renovation project was $540,904.19.
 The Wi-Fi service was moved to a fiber optic connection on July12, 2012.
 Rachel Rice presented an overview of the Outreach Services department.
Minutes of the Elkhart Public Library Board of Trustees 06/19/2012 Page 2
UNFINISHED BUSINESS
Sale of Property – Bookmobile and Garages
The director presented a listing contract from FM Stone Commercial to offer the property for sale at a price of $135,000.00. The Board requested the removal of Section E7 ENVIRONMENTAL ASSESSMENT.
J. Scott Troeger moved
THAT – the Board authorize Deborah Stewart, Director, to sign the contract with the removal of the ENVIRONMENTAL ASSESSMENT (Section E7) provision.
Second: Krystal Anderson Motion: Carried
Organizational Study
Discussion of the Library’s benefit package and human resource policies was delayed to the work session following the board meeting. No official action was taken.
Long Range Plan
Staff committees have been assigned to begin working on various portions of the Long Range Plan.
NEW BUSINESS
Budget – Fiscal Year 2013
The business manager presented the preliminary 2013 operating fund budget in the amount of $7,057,263.00. This represents a 2.8% increase to the 2012 budget.
Budget Priorities 2013
The director outlined the top equipment needs for 2013: air conditioner at Pierre Moran Branch Library, security gates at all locations, security cameras at all locations, elevator at the main library, air handler equipment at the main library. The board remains committed to increasing the open hours and outreach of the Library.
Questions and Information from Board, Staff, and Guests
No additional questions or information was presented.
ADJOURNMENT
The meeting was adjourned by consensus at 6:47 p.m. The next regularly scheduled meeting of the Board of Trustees will be on August 21, 2012, 5:30 p.m., in Meeting Room #1 of the Main Library.
__________________________
Krystal Anderson , Secretary

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