Board Meeting Minutes – 2012 08

BOARD OF TRUSTEES’ MEETING
August 21, 2012
Elkhart Public Library
MINUTES
ROLL CALL & INTRODUCTION OF GUESTS
The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Barbara G. Anderson, president, at 5:30 p.m., on August 21, 2012, in Meeting Room #1 of the Main Library.
Members present: Barbara G. Anderson, Krystal Anderson, Brian Byrn, Renee’ Cocanower, and Janice E. Dean
Members absent: Mary E. Davis, J. Scott Troeger
Others present: Deborah L. Stewart, director; Sandra Bevins, business/HR manager
Staff or Guests present: Paul Boers, Marsha Eilers, Sue Eller, Linda Jones, Kevin Kilmer, Elizabeth Layman, Donna Mitschelen, Chuck Pieri, Rachel Rice, Gwen Robison, Marge Schaphorst, Patty Wright
CONSENT AGENDA
Adoption of Consent Agenda
Janice E. Dean moved
THAT – the Board adopt the Consent Agenda as presented. Second: Krystal Anderson Motion: Carried
PRESIDENT’S BUSINESS Director Review Committee Update: The Director Review Committee presented the updated Library Director job description. Additional revisions to the language will be presented at the next scheduled board meeting. Logo Update Presentation: Patricia Wright, staff member, presented four possible font selections for use with the new Library logo. These will be presented in print version at the next scheduled board meeting.
DIRECTOR’S REPORT Bethany House Publishing and the Friends of Elkhart Public Library will sponsor an author visit by Beverly Lewis on September 14, 2012 from 2 p.m. to 4 p.m. in meeting rooms 4, 5, and 6 at the Main Library. Discussion on the installation of a new elevator has begun with Eric Leedy, Architect. The Library’s digital newsletter, EPL Insider, is available for the public. A new railing on the roof over the garage has been installed. Kevin Kilmer, Branch Operations Manager, and Chuck Pieri, Branch Young People’s Services Librarian, presented an overview of the Branch Services.
UNFINISHED BUSINESS
Sale of Property – Bookmobile and Garages
A listing contract from FM Stone Commercial has been signed to offer the property for sale at a price of $135,000.00.
Organizational Study
Discussion of the Library’s benefit package and human resource policies was delayed to the work session following the board meeting. No official action was taken.
Minutes of the Elkhart Public Library Board of Trustees 06/19/2012 Page 2
Long Range Plan
Preliminary results of the Main Building Accessibility study for the Long Range Plan were presented. No official action was taken.
2013 Budget Presentation
The director presented the 2013 Operating Fund budget in the amount of $7,057,263.00. A public hearing for the budget is scheduled for September 18, 2012, with adoption on October 16, 2012.
NEW BUSINESS
Branch Operations Manager Job Description
The Director presented the Branch Operations Manager job description. Additional revisions to the language will be presented at the next scheduled board meeting.
Branch Young People’s Services Librarian Job Description
The Director presented the Branch Young People’s Services Librarian job description. Additional revisions to the language will be presented at the next scheduled board meeting.
Branch Coordinator Job Description
The Director presented the Branch Coordinator job description. Additional revisions to the language will be presented at the next scheduled board meeting.
MAC Policy
The Director presented the updated MAC Policy. Additional revisions to the language will be presented at the next scheduled board meeting.
Questions and Information from Board, Staff, and Guests No additional questions or information was presented.
ADJOURNMENT
The meeting was adjourned by consensus at7:00 p.m. The next regularly scheduled meeting of the Board of Trustees will be on September 18, 2012, 5:30 p.m., in Meeting Room #1 of the Main Library.
Krystal Anderson, Secretary

Speak Your Mind

*

ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
ADDITIONAL RESOURCES
ADMINISTRATION
LIBRARY CARDS
LIBRARY FEES & POLICIES
LIBRARY FUNDING