Board Meeting Minutes – 2012 10

MINUTES


ROLL CALL & INTRODUCTION OF GUESTS

The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Barbara G. Anderson, president, at 5:40 p.m., on October 16, 2012, in Meeting Room #1 of the Main Library.

Members present: Barbara G. Anderson, Krystal Anderson, Renee’ Cocanower Janice E. Dean, and J. Scott Troeger

Members absent: Brian Byrn and Mary E. Davis

Others present: Deborah L. Stewart, director; Sandra Bevins, business/HR manager

Staff or Guests present: Diana Gill, Kevin Kilmer, Elizabeth Layman, Rachel Rice, Marge Schaphorst, Patricia Wright, Amelia Hooper-Elkhart Truth

CONSENT AGENDA

Adoption of Consent Agenda

J. Scott Troeger moved THAT the Board adopt the Consent Agenda as presented.

Krystal Anderson seconded.                Motion: Carried

PRESIDENT’S BUSINESS

  • Director Review Committee Update: The Director Review Committee presented the updated Library Director job description and work instructions.  Adoption is planned for the next meeting.
  • Community Calendar Presentation:  Amelia Hooper, Elkhart Truth, invited the Library to participate in a free digital community calendar maintained by the Elkhart Truth.

DIRECTOR’S REPORT

  • Additional Items to Director Notes: None
  • Diana Gill, Computer Services Department Head, presented an overview of Computer Services.

UNFINISHED BUSINESS

Sale of Property – Bookmobile and Garages

The property listing with FM Stone Commercial has received no purchase offers as of this date.  The bookmobile unit has not received any inquiries.

Organizational Study

The Board received the revised Vacation Policy.  Further discussion was delayed to the work session following the board meeting.  No official action was taken.

Long Range Plan

Evaluation of the Exterior Accessibility portion of the Long Range Plan is continuing.  No official action was taken.

Progressive Discipline Policy

An updated Progressive Discipline Policy was approved with modifications:  Revise the beginning sentence of PURPOSE to read “The Elkhart Public Library is establishing a policy and standard practice for carrying out disciplinary action.”  Revise 9. under B. DEFINITION to read “Acts or threats of violence: fighting and/or threatening the safety or life of another individual.”

J. Scott Troeger moved THAT the Board adopt the Progressive Discipline Policy as modified.

Janice E. Dean seconded.                    Motion: Carried

Phase II Renovations

No discussion or action.

NEW BUSINESS

1782 Notice Response Resolution

The Board considered a blanket resolution that would give the Director permission to respond to the 1782 statement of the 2013 budget.  This action will allow unspent 2012 appropriations be used to increase the 2013 budget.

J. Scott Troeger moved THAT the Board adopt the 1782 Notice Response Resolution as presented.

Renee’ Cocanower seconded.              Motion: Carried

Educational Leave Policy

The Director presented a revised Educational Leave Policy.  Additional revisions to the language will be presented at the next scheduled board meeting.

Page Job Description

The Director presented the Page job description. Additional revisions to the language will be presented at the next scheduled board meeting.

Clerk Job Description

The Director presented the Clerk job description. Additional revisions to the language will be presented at the next scheduled board meeting.

Clerk – Key Holder Job Description

The Director presented the Clerk – Key Holder job description. Additional revisions to the language will be presented at the next scheduled board meeting.

Questions and Information from Board, Staff, and Guests

No additional questions or information was presented.

ADJOURNMENT

The meeting was adjourned by consensus at 7:30 p.m. The next regularly scheduled meeting of the Board of Trustees will be on November 20, 2012, 5:30 p.m. in Meeting Room #1 of the Main Library.

 

 

 

 

__________________________

Krystal Anderson, Secretary

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