Board Meeting Minutes 2012 11

MINUTES


ROLL CALL & INTRODUCTION OF GUESTS

The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Barbara G. Anderson, president, at 5:34 p.m., on November 20, 2012, in Meeting Room #1 of the Main Library.

Members present: Barbara G. Anderson, Krystal Anderson, Renee’ Cocanower, Mary E. Davis, Janice E. Dean, and J. Scott Troeger.

Members absent: Brian Byrn

Others present: Deborah L. Stewart, director; Sandra Bevins, business/HR manager

Staff or Guests present: Marsha Eilers, Allison McLean, Chuck Pieri, Rachel Rice, Gwen Robison, Marjorie Schaphorst

CONSENT AGENDA

Adoption of Consent Agenda

Janice E. Dean moved THAT the Board adopt the Consent Agenda as presented.

Renee’ Cocanower seconded.              Motion: Carried

PRESIDENT’S BUSINESS

  • Director Review Committee Update: The Director Review Committee presented the updated Library Director Job Description and Work Instructions.

Krystal Anderson moved THAT the Board adopt the Director Job Description and Work Instructions as presented.

Janice E. Dean seconded.          Motion: Carried

DIRECTOR’S REPORT

  • Additional Items to Director Notes:
    • Health insurance rates will increase by 12.5% in 2013.
  • Allison McLean, Young People’s Services Department Head, presented an overview of Children’s and Young Adult Services.

UNFINISHED BUSINESS

Sale of Property – Bookmobile and Garages

The property containing the garages listed with FM Stone Commercial has received a purchase offer of $110,000.00.  Closing is expected in mid-December.  The purchaser has offered to lease one garage back to the Library on a month to month basis.  The bookmobile unit has not received any inquiries.

J. Scott Troeger moved THAT the Board authorize Deborah Stewart, Director, to sign the purchase agreement to sell the property and garages.

Mary E. Davis seconded.                     Motion: Carried

J. Scott Troeger moved THAT the Board authorize Deborah Stewart, Director, to sign a contract to lease back one garage at a maximum of $0.18 per square foot.

Mary E. Davis seconded.                     Motion: Carried

Organizational/Compensation Study – Benefit Package Policy Review

The Board reviewed the Bereavement, Employee Category, FMLA, Holiday, PTO, and Vacation Policy. A work session is planned for November 29, 2012, at 5:00 p.m. for continued discussion.  Official action is planned for the board meeting on December 18, 2012.

Long Range Plan

No discussion or action.

Phase II Renovations

The director presented plan drawings for an elevator replacement.  No action was taken.

Educational Leave Policy

An updated Educational Leave Policy was presented. This policy will be included in the benefit package to be acted on at the December board meeting.

Page Job Description

An updated Page Job Description was approved as presented.

Krystal Anderson moved THAT the Page Job Description be adopted as presented.

J. Scott Troeger seconded.                  Motion: Carried

Clerk Job Description

An updated Clerk Job Description was approved as presented.

Janice E. Dean moved THAT the Clerk Job Description be adopted as presented.

Mary E. Davis seconded.                     Motion: Carried

Clerk – Key Holder Job Description

An updated Clerk – Key Holder Job Description was approved as presented.

Renee’ Cocanower moved THAT the Clerk – Key Holder Job Description be adopted as presented.

J. Scott Troeger seconded.                  Motion: Carried

NEW BUSINESS

Salary Schedule – 2013

The Board considered the Salary Schedule for 2013.

Mary E. Davis moved THAT the Board adopt the Salary Schedule for 2013 as presented.

J. Scott Troeger seconded.                  Motion: Carried

Indiana Bond Bank Resolution – 2013

Renee’ Cocanower moved THAT – the Elkhart Public Library participate in the 2013 Indiana Bond Bank program.

Krystal Anderson seconded.      Motion: Carried

Department Head – Non MLS Job Description

The Director presented the Department Head – Non MLS job description. No revisions were requested and official action is planned for the board meeting on December 18, 2012.

Food for Fines

The Board considered a Food for Fines program to benefit Church Community Services.  The program is planned for one week beginning December 3, 2012, and ending with the Winterfest celebration on December 8, 2012.

Renee’ Cocanower moved THAT the Board approve the Food for Fines program as presented.

Krystal Anderson seconded.                Motion: Carried

Amnesty Program for 2013

The Board considered an amnesty program to be held during March 2013.

Mary E. Davis moved THAT the Board approve the amnesty program as presented.

Janice E. Dean seconded.                    Motion: Carried

Questions and Information from Board, Staff, and Guests

No additional questions or information was presented.

ADJOURNMENT

The meeting was adjourned by consensus at 8:00 p.m. The next regularly scheduled meeting of the Board of Trustees will be on December 18, 2012, 5:30 p.m. in Meeting Room #1 of the Main Library.

 

 

 

 

__________________________

Krystal Anderson, Secretary

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