Board Meeting Minutes 2013 02

MINUTES


 

ROLL CALL & INTRODUCTION OF GUESTS

The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Barbara G. Anderson, president, at 5:30 p.m., on February 26, 2013, in Meeting Room #1 of the Main Library.

Members present: Barbara G. Anderson, Krystal Anderson, Brian Byrn, Renee’ Cocanower, Janice E. Dean, and J. Scott Troeger.

Members absent:  Mary E. Davis

Others present: Deborah L. Stewart, director; Sandra Bevins, business/HR manager

Staff or Guests present: None

CONSENT AGENDA

Adoption of Consent Agenda

Renee’ Cocanower moved THAT the Board adopt the Consent Agenda as presented.

Krystal Anderson seconded.                Motion: Carried

PRESIDENT’S BUSINESS

  • Resolution to Join Indiana State Library Consortium: The Board considered a resolution to join the Public Library Internet Consortium.  By joining the consortium the Library will participate in E-Rate contracts for Internet and Internet-related services negotiated by the Indiana State Library along with any other available funds.

J. Scott Troeger moved THAT the Board approve the Resolution to Join Indiana State Library Consortium as presented.

Janice E. Dean seconded.  Motion: Carried

  • Annual Review of Policies:  This agenda item was tabled until the March 19, 2013, meeting.

DIRECTOR’S REPORT

  • No additional items to Director’s Notes were presented.
  • This agenda item was tabled until the March 19, 2013, meeting.

UNFINISHED BUSINESS

Long Range Plan

This agenda item was tabled until the March 19, 2013, meeting.

 

One Book One Michiana Program

The title for the 2013 One Book One Michiana program is Killer Angels: A Novel of the Civil War by Michael Shaara.  The Friends of the Elkhart Public Library will be sponsoring the live theatrical production Abe Lincoln, Mark Twain and the Civil War on March 6, 2013.  Additional information will be presented at the March 19, 2013, meeting.

 

Phase II Renovations

Eric Leedy, Leedy Architects, is reaching out to other elevator companies for renovation plans and cost estimates for a new elevator in the Main building.  No action was taken at this meeting.

 

Amnesty Program

Preparations continue for the amnesty program scheduled for March 4, 2013, to March 30, 2013.  This program will allow patrons to return overdue materials with no penalties.

Alternative Reconciliation Program for Patron Account Policy

This policy establishes an amnesty program and a food for fines program.

Janice E. Dean moved THAT the Elkhart Public Library approve the Alternative Reconciliation Program for Patron Account Policy.

Brian Byrn seconded.            Motion: Carried

Bookkeeper Job Description

This agenda item was tabled until the March 19, 2013, meeting.

Insurance Program Policy

This agenda item was tabled until the March 19, 2013, meeting.

NEW BUSINESS

Non-Resident Card Policy

This agenda item was tabled until the March 19, 2013, meeting..

Non-Resident Fee Resolution

This agenda item was tabled until the March 19, 2013, meeting..

Code of Conduct Policy

This agenda item was tabled until the March 19, 2013, meeting..

Attendance Policy

This agenda item was tabled until the March 19, 2013, meeting..

Emergency Closing Policy

This agenda item was tabled until the March 19, 2013, meeting..

Investment Policy & Resolution

This agenda item was tabled until the March 19, 2013, meeting.

Electronic Funds Transfer Resolution

This agenda item was tabled until the March 19, 2013, meeting.

Questions and Information from Board, Staff, and Guests

President Barbara G. Anderson called for questions or comments from the public as they may relate to any matters on the agenda.  There were none.

ADJOURNMENT

The meeting was adjourned by consensus at 5:55 p.m. The next regularly scheduled meeting of the Board of Trustees will be on March 19, 2013, at 5:30 p.m. in Meeting Room #1 of the Main Library.

 

 

 

 

__________________________

Krystal Anderson, Secretary

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