Board Meeting Minutes 2013 03

MINUTES


 

ROLL CALL & INTRODUCTION OF GUESTS

The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Barbara G. Anderson, president, at 5:30 p.m., on March 19, 2013, in Meeting Room #1 of the Main Library.

Members present: Barbara G. Anderson, Krystal Anderson, Brian Byrn, Mary E. Davis, and Janice E. Dean.

Members absent:  Renee’ Cocanower and J. Scott Troeger

Others present: Sandra Bevins, business/HR manager

Staff or Guests present: Jeanne Glanders, Marjorie Schaphorst

CONSENT AGENDA

Adoption of Consent Agenda

Janice E. Dean moved THAT the Board adopt the Consent Agenda as presented.

Krystal Anderson seconded.                Motion: Carried

PRESIDENT’S BUSINESS

  • Annual Review of Policies:  The annual review of policies was received as presented.
  • Board Member Reappointments:  The term of appointment will expire on June 30, 2013, for two board members.  Barbara G. Anderson, appointed by the Elkhart County Commissioners, has served four terms and is not eligible for reappointment.  Brian Byrn, appointed by the Elkhart County Council, has served one term and accepted the Board’s request that he be reappointed.

DIRECTOR’S REPORT

  • No additions to the Director’s Notes.
  • Jeanne Glanders presented an overview of the Popular Materials department.

UNFINISHED BUSINESS

Long Range Plan

This agenda item was tabled until the April 16, 2013, meeting.

 

One Book One Michiana Program

The book title for the 2013 One Book One Michiana program is Killer Angels: A Novel of the Civil War by Michael Shaara.  The Friends of the Elkhart Public Library successfully sponsored the live theatrical production Abe Lincoln, Mark Twain and the Civil War on March 6, 2013.  Various programs and presentations continue to be planned in conjunction with this program.

 

Phase II Renovations

Eric Leedy, Leedy Architects, is reaching out to other elevator companies for renovation plans and cost estimates for a new elevator in the Main building.  As of this date no results have been received.  No action was taken at this meeting.

Bookkeeper Job Description

The Bookkeeper Job Description was approved with revisions:  Revise SUMMARY to begin with “The Bookkeeper”.  Revise second bullet point under ESSENTIAL DUTIES to read “Provides exceptional customer service at the Library’s administrative service desk and in answering telephone calls when necessary”.  Revise second bullet point under KNOWLEDGE, SKILLS and ABILITIES to read “Ability to deal tactfully and courteously in person and on the telephone with all people in a business and public service context, as well as with professional colleagues”.

Mary E. Davis moved THAT the Bookkeeper Job Description be adopted as revised.

Brian Byrn seconded.                            Motion: Carried

Insurance Program Policy

The Insurance Program Policy was approved with revisions:  Revise PURPOSE to remove “Full information on current plan benefits and rates are available in the Human Resource office”.

Krystal Anderson moved THAT the Insurance Program Policy be adopted as revised.

Brian Byrn seconded.                            Motion: Carried

NEW BUSINESS

Non-Resident Card Policy

The Non-Resident Card Policy was presented.  This policy allows access to library services by non-residents as stipulated in IC 36-12-2-25.

Janice E. Dean moved THAT the Non-Resident Card Policy be adopted as presented.

Krystal Anderson seconded.                Motion: Carried

Non-Resident Card Fee Resolution

The Non-Resident Card Fee Resolution was presented.  This resolution sets the non-resident fee at $57.00 for a non-resident card and $25.00 for a reduced-fee non-resident card.

Mary E. Davis moved THAT the Non-Resident Card Fee Resolutions be adopted as presented.

Janice E. Dean seconded.                    Motion: Carried

Investment Policy & Resolution

The Investment Policy was presented.  Additional revisions to the language will be presented at the April 16, 2013, board meeting.

Holiday Policy

The Holiday Policy was presented.  This resolution establishes the Library’s policy regarding the observance of holidays.

Krystal Anderson moved THAT the Holiday Policy be adopted as presented.

Brian Byrn seconded.                            Motion: Carried.

Code of Conduct Policy

This agenda item was tabled until the April 16, 2013, board meeting.

Emergency Closing Policy

The Emergency Closing Policy was presented.  Additional revisions to the language will be presented at the April 16, 2013, board meeting.

Department Head – MLS Job Description

The Department Head – MLS Job Description was presented. Additional revisions to the language will be presented at the April 16, 2013, board meeting.

Questions and Information from Board, Staff, and Guests

No additional questions or information was presented.

ADJOURNMENT

The meeting was adjourned by consensus at 6:55 p.m. The next regularly scheduled meeting of the Board of Trustees will be on April 16, 2013, at 5:30 p.m. in Meeting Room #1 of the Main Library.

 

 

 

 

__________________________

Krystal Anderson, Secretary

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