Board Meeting Minutes 2013 04

MINUTES


 

ROLL CALL & INTRODUCTION OF GUESTS

The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Barbara G. Anderson, president, at 5:30 p.m., on April 23, 2013, in Meeting Room #1 of the Main Library.

Members present: Barbara G. Anderson, Krystal Anderson, Renee’ Cocanower, Janice E. Dean, and J. Scott Troeger.

Members absent: Brian Byrn and Mary E. Davis.

Others present: Deborah L. Stewart, director, Sandra Bevins, business manager

Staff or Guests present: Marjorie Schaphorst, Mark van Lummel

CONSENT AGENDA

Adoption of Consent Agenda

Renee’ Cocanower moved THAT the Board adopt the Consent Agenda as presented.

Janice E. Dean seconded.                    Motion: Carried

PRESIDENT’S BUSINESS

  • Board Member Reappointments:  The term of appointment will expire on June 30, 2013, for two board members.  Barbara G. Anderson, appointed by the Elkhart County Commissioners, has served four terms and is not eligible for reappointment.  An invitation has been extended to a citizen to serve on the board.  Brian Byrn, appointed by the Elkhart County Council, has served one term and accepted the board’s request that he be reappointed.  A request for reappointment has been sent to the Elkhart County Council.
  • Director Review Scheduling:  The Board began discussing the tools and dates to be used for the director review.  A director review committee consisting of Krystal Anderson, Renee’ Cocanower, and Janice E. Dean, will present a completed review at the June 18, 2013, board meeting.

DIRECTOR’S REPORT

  • Additional informational items:

Allison McClain will present a program at Woodlawn Nature Center on April 27, 2013, at 10.00 a.m.

Elkhart County Historical Museum will conduct an open house for its library April 25, 2013 from 5:00 p.m. – 7:00 p.m.

Requests for ILF District 1 conference reservations are needed tonight.

The events of National Library Week were attended well with 639 patron entries for various prizes.

  • Mark van Lummel, department head, presented a tour of the Technical Services department.

UNFINISHED BUSINESS

Long Range Plan

Staff training is the focus of the current long range planning process.  This will include training during the in-service program.  The process for developing the next long range plan will begin with a search for an outside professional facilitator.

 

Phase II Renovations

Eric Leedy, Leedy Architects, has not yet received price quotes for the Main Library elevator replacement.  No action was taken at this meeting.

Department Head – MLS Job Description

The Department Head – MLS job description was approved with revisions:  Revise QUALIFICATIONS to read “Indiana Certification for Public Library Professionals, or the ability to obtain it within six (6) months of hire.”

J. Scott Troeger moved THAT the Department Head – MLS job description be adopted as revised.

Krystal Anderson seconded.                Motion: Carried

Investment Policy & Resolution

The Investment Policy & Resolution was approved with revisions to the Resolution:  Revise ANNUAL MEETING to read: The Elkhart Public Library Board of Finance shall meet annually, after the first Monday and on or before the last day of January, to elect a president and secretary, review the written report of the Library’s investments during the previous calendar year and review the Library’s investment policy. (IC 5-13-7-6).”

J. Scott Troeger moved THAT the Investment Policy and Resolution be adopted as revised.

Renee’ Cocanower seconded.              Motion: Carried

NEW BUSINESS

Emergency Closing Policy

The Emergency Closing Policy was presented.  Additional revisions to the language will be presented at the May 21, 2013, board meeting.

Code of Conduct Policy

The Code of Conduct Policy was not presented.  Clarification from the board was requested by the director before it was prepared for submission.

Librarian Job Description

The Director presented the Librarian job description. Additional revisions to the language will be presented at the May 21, 2013, board meeting.

Business Manager Job Description

The Director presented the Business Manager job description. Additional revisions to the language will be presented at the May 21, 2013, board meeting.

Human Resource Generalist Job Description

The Director presented the Human Resource Generalist job description. Additional revisions to the language will be presented at the May 21, 2013, board meeting.

Administrative Assistant Job Description

The Director presented the Administrative Assistant job description. Additional revisions to the language will be presented at the May 21, 2013, board meeting.

Custodian Job Description

The Director presented the Custodian job description. Additional revisions to the language will be presented at the May 21, 2013, board meeting.

Questions and Information from Board, Staff, and Guests

No additional questions or information was presented.

ADJOURNMENT

The meeting was adjourned by consensus at 7:15 p.m. The next regularly scheduled meeting of the Board of Trustees will be on May 21, 2013, at 5:30 p.m. in Meeting Room #1 of the Main Library.

 

 

 

 

__________________________

Krystal Anderson, Secretary

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