Board Meeting Minutes 2013 05

ROLL CALL & INTRODUCTION OF GUESTS

The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Barbara G. Anderson, president, at 5:30 p.m., on May 21, 2013, in Meeting Room #1 of the Main Library.

Members present: Barbara G. Anderson, Krystal Anderson, Renee’ Cocanower, Janice E. Dean, and Brian Byrn

Members absent: Mary E. Davis and J. Scott Troeger

Others present: Deborah L. Stewart, director, Sandra Bevins, business manager

Staff or Guests present:  Marsha Eilers, Brent Ferguson, Celine Maciejewski, Marta Robinson, Marjorie Schaphorst, Lee Lyons

CONSENT AGENDA

Adoption of Consent Agenda

Krystal Anderson moved THAT the Board adopt the Consent Agenda as presented.

Brian Byrn seconded.                            Motion: Carried

PRESIDENT’S BUSINESS

  • Board of Trustees Member Search:  The search continues for a board member to replace Barbara G. Anderson whose term will expire on June 30, 2013.
  • Appoint Board Officers Nominating Committee:  Brian Byrn and J. Scott Troeger were named to the officer nominating committee with a report due at the June board meeting.

DIRECTOR’S REPORT

  • No additional items to the Director’s Notes were presented.
  • Celine Maciejewski, department head, along with Brent Ferguson and Marta Robinson, presented an overview of Digital Services.

UNFINISHED BUSINESS

Long Range Plan

Goal number three, Team Building, is the current focus of the Long Range Plan.  The Library Inservice Day, along with other team building activities, will be forthcoming.

 

Phase II Renovations

Eric Leedy, Leedy Architects, has not yet received price quotes for the Main Library elevator replacement.  No action was taken at this meeting.

Emergency Closing Policy

The Emergency Closing Policy was approved as presented.

Renee’ Cocanower moved THAT the Emergency Closing Policy be adopted as presented.

Krystal Anderson seconded.                Motion: Carried

Librarian Job Description

The Librarian Job Description was approved with the following amendment:  Revise the SUMMARY to read “A Librarian regularly provides exceptional customer service by selecting, locating and using library materials, including electronic resources.”

Brian Byrn moved THAT the Librarian Job Description be adopted as amended.

Renee’ Cocanower seconded.              Motion: Carried

Business Manager Job Description

The Business Manager Job Description was approved with the following amendment:  Revise the SUMMARY to read “The Business Manager performs highly responsible financial and administrative work managing the Elkhart Public Library’s Business Office in compliance with federal and state regulations.  The Business Manager also directly supervises Business Office personnel.”

Janice E. Dean moved THAT the Business Manager Job Description be adopted as amended.

Brian Byrn seconded.                            Motion: Carried

Human Resource Generalist Job Description

The Human Resource Generalist Job Description was approved as presented.

Brian Byrn moved THAT the Human Resource Generalist Job Description be adopted as presented.

Renee’ Cocanower seconded.              Motion: Carried

Administrative Assistant Job Description

The Administrative Assistant Job Description was approved with the following amendment.  Revise the SUMMARY to read “The Administrative Assistant provides clerical services in the Administrative offices of the Elkhart Public Library.”

Krystal Anderson moved THAT the Administrative Assistant Job Description be adopted as amended.

Renee’ Cocanower seconded.              Motion: Carried

Custodian Job Description

The Custodian Job Description was approved with the following amendments.  Revise the SUMMARY to read “In coordination with the Facilities Department Head, the Custodian is responsible for keeping Elkhart Public Library premises, buildings and equipment in a clean and orderly condition.”  Revise the second bullet point of QUALIFICATIONS/EDUCATION and/or EXPERIENCE to read “A valid driver’s license and a clear driving record are required.”

Janice E. Dean moved THAT the Custodian Job Description be adopted as amended.

Brian Byrn seconded.                            Motion: Carried

NEW BUSINESS

PERF Resolution

A PERF resolution to bring the Library into compliance with PERF regulations was presented.  This resolution will authorize the Library to discontinue covering newly hired part-time employees working less than 1560 hours per year but to continue covering employees who are current members.  Additional revisions to the language will be presented at the June 18, 2013, board meeting.

Insurance Program Policy

The Insurance Program Policy was presented to include the new Individual Supplemental Insurance Plans.  Additional revisions to the language will be presented at the June 18, 2013, board meeting.

Technology Plan:  July 2013 through June 2016

The Director presented the Technology Plan for July 2013 through June 2016.  Additional revisions to the language will be presented at the June 18, 2013, board meeting.

Questions and Information from Board, Staff, and Guests

Lee Lyons, patron, discussed excessive noise in the Main Library and theft of Elkhart Public Library materials.

ADJOURNMENT

The meeting was adjourned by consensus at 7:20 p.m. The next regularly scheduled meeting of the Board of Trustees will be on June 18, 2013, at 5:30 p.m. in Meeting Room #1 of the Main Library.

 

 

 

 

__________________________

Krystal Anderson, Secretary

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ELKHART PUBLIC LIBRARY
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ELKHART, IN 46516
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