Board Meeting Minutes 2013 06

EXECUTIVE SESSION                                                                          

An executive session of the Board of Trustees of the Elkhart Public Library was held on June 18, 2013, in the Meeting Room #1 of the Main Library and called to order at 4:45 p.m. by Barbara G. Anderson, president.  Mary E. Davis was appointed acting secretary.

Members present: Barbara G. Anderson, Renee’ Cocanower, Mary E. Davis, and Janice E. Dean

Members absent: Krystal Anderson, Brian Byrn, and J. Scott Troeger

Others present: Deborah L. Stewart, director.

The purpose of the meeting was to discuss the job performance evaluations of individual employees as allowed under IC 5-14-1.5-6.1(b).  No other subject matter was discussed.  The Executive Session was adjourned at 5:25 p.m.

 

 

ROLL CALL & INTRODUCTION OF GUESTS

The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Barbara G. Anderson, president, at 5:30 p.m., on June 18, 2013, in Meeting Room #1 of the Main Library.  Mary E. Davis was appointed acting secretary.

Members present: Barbara G. Anderson, Renee’ Cocanower, Mary E. Davis, Janice E. Dean, and Brian Byrn

Members absent: Krystal Anderson and J. Scott Troeger

Others present: Deborah L. Stewart, director, Sandra Bevins, business manager

Staff or Guests present:  Craig Cheney, Marsha Eilers, Patricia House, Elizabeth Layman, Marjorie Schaphorst

CONSENT AGENDA

Adoption of Consent Agenda

Renee’ Cocanower moved THAT the Board adopt the Consent Agenda as presented.

Brian Byrn seconded.                            Motion: Carried.

PRESIDENT’S BUSINESS

  • Board of Trustees Member Search:  The search continues for a board member to replace Barbara G. Anderson whose term will expire on June 30, 2013. Barbara G. Anderson accepted the board’s request to continue to serve until a replacement is named.
  • Board Member Reappointment:  Brian Byrn has been reappointed to a four-year term by the Elkhart County Council.
  • Election of Officers:  Brian Byrn presented the nominating committee’s report of the slate of officers for July 1, 2013, to June 30, 2014:  Janice E. Dean, President; Renee’ Cocanower, Vice-President; Krystal Anderson, Secretary; and Brian Byrn, Treasurer.  The committee’s report was accepted by consensus.
  • Director’s Evaluation:  Renee’ Cocanower presented the director review committee’s report giving the director a score level of highly effective.


 

DIRECTOR’S REPORT

  • Additional Items to Director Notes:
    • An author visit by Kate Collins is expected July 13, 2013.
    • The teen page of the Library’s web site went live today.
  • Craig Cheney, department assistant, along with Patricia House, presented an overview of Outreach Services.

UNFINISHED BUSINESS

Long Range Plan

An outside professional consultant will be used to facilitate the next long range plan.  The Board discussed interview questions of potential consultants.

 

Phase II Renovations

The director presented a preliminary cost estimate of $492,540.00 for the Main Library elevator replacement.  A board work session will be scheduled to discuss fund raising before proceeding with this project.

PERF Resolution

A PERF resolution to bring the Library into compliance with PERF regulations was presented.  This resolution will authorize the Library to discontinue covering newly hired part-time employees working less than 1560 hours per year but to continue covering employees who are current members.

Janice E. Dean moved THAT the PERF Resolution be adopted as presented.

Renee’ Cocanower seconded.              Motion: Carried.

Insurance Program Policy

The Insurance Program Policy was presented to include the new Individual Supplemental Insurance Plans.

Brian Byrn moved THAT the Insurance Program Policy be adopted as presented.

Mary E. Davis seconded.                     Motion: Carried.

Technology Plan:  July 2013 through June 2016

The Director presented the Technology Plan for July 2013 through June 2016.

Janice E. Dean moved THAT the Technology Plan be adopted as presented.

Brian Byrn seconded.                            Motion: Carried.

NEW BUSINESS

Code of Conduct Policy

A Code of Conduct Policy was presented.  Additional revisions to the language will be presented at the July 16, 2013, board meeting.

Questions and Information from Board, Staff, and Guests

Special appreciation was expressed to Barbara G. Anderson for her 16 years of dedicated service to the Board of Trustees.

Mary E. Davis moved THAT the Board recognize the many years of work and commitment of Barbara G. Anderson as an Elkhart Public Library Trustee.

Brian Byrn seconded.                            Motion: Carried.

ADJOURNMENT

The meeting was adjourned by consensus at 6:45 p.m.  The next regularly scheduled meeting of the Board of Trustees will be on July 16, 2013, at 5:30 p.m. in Meeting Room #1 of the Main Library.

 

 

 

 

__________________________

Mary E. Davis, Acting Secretary

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