Board Meeting Minutes 2013 07

MINUTES


 

ROLL CALL & INTRODUCTION OF GUESTS

The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Janice E. Dean, president, at 5:30 p.m., on July 16, 2013, in Meeting Room #1 of the Main Library.

Members present: Krystal Anderson, Brian Byrn, Mary E. Davis, Janice E. Dean, and Jennifer Nielsen

Members absent: Renee’ Cocanower  and J. Scott Troeger

Others present: Deborah L. Stewart, director, Sandra Bevins, business manager

Staff or Guests present:  Marsha Eilers, Kevin Kilmer, Marjorie Schaphorst

CONSENT AGENDA

Adoption of Consent Agenda

Mary E. Davis moved THAT the Board adopt the Consent Agenda as presented.

Krystal Anderson seconded.                Motion: Carried.

PRESIDENT’S BUSINESS

  • Board of Trustees Member Search:  A welcome was extended to Jennifer Nielsen as a newly appointed member to the Library Board of Trustees by the Elkhart County Commissioners.
  • Review Board By-Laws:  The Board reviewed the Board By-Laws.  No changes were presented.
  • 2014 Budget Priorities:  The Board established the following priorities for consideration during the 2014 budget process:  Additional service hours, Security of materials, Mechanical repairs and/or replacements,  3% staff salary increase.

DIRECTOR’S REPORT

  • Additional Items to Director Notes:
    • A roll-out of the new Library logo is planned so as to coincide with Library Card Signup Week in September 2013.
  • Kevin Kilmer, Branch Operations Manager, presented an overview of Branch Services.

UNFINISHED BUSINESS

Phase II Renovations

The director presented the possibility of a minor bond issue to fund the Main Library elevator replacement.  No action was taken at this meeting.

Long Range Plan

The director is in the process of contacting professional consultants to facilitate the next long range plan.

Code of Conduct Policy and Public Notice

A Code of Conduct Policy and the Public Notice was approved with minor grammatical revisions.

Krystal Anderson moved THAT the Code of Conduct Policy and the Public Notice be adopted as revised.

Brian Byrn seconded.            Motion: Carried.

NEW BUSINESS

Assistant Director Job Description

The Director presented the Assistant Director job description. Additional revisions to the language will be presented at the August 20, 2013, board meeting.

Graphic Artist Job Description

The Director presented the Graphic Artist job description. Additional revisions to the language will be presented at the August 20, 2013, board meeting.

Computer Network Administrator Job Description

The Director presented the Computer Network Administrator job description. Additional revisions to the language will be presented at the August 20, 2013, board meeting.

Computer Network Assistant Job Description

The Director presented the Computer Network Assistant job description. Additional revisions to the language will be presented at the August 20, 2013, board meeting.

Webmaster Job Description

The Director presented the Webmaster job description. Additional revisions to the language will be presented at the August 20, 2013, board meeting

Questions and Information from Board, Staff, and Guests

No additional questions or information was presented.

ADJOURNMENT

The meeting was adjourned by consensus at 6:55 p.m.  The next regularly scheduled meeting of the Board of Trustees will be on August 20, 2013, at 5:30 p.m. in Meeting Room #1 of the Main Library.

 

 

 

 

__________________________

Krystal Anderson , Secretary

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