Board Meeting Minutes 2013 08

MINUTES


 

ROLL CALL & INTRODUCTION OF GUESTS

The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Janice E. Dean, president, at 5:30 p.m., on August 20, 2013, in Meeting Room #1 of the Main Library.

Members present: Krystal Anderson, Brian Byrn, Renee’ Cocanower, Mary E. Davis, Janice E. Dean, and Jennifer Nielsen

Members absent: J. Scott Troeger

Others present: Deborah L. Stewart, director, Sandra Bevins, business manager

Staff or Guests present:  Marsha Eilers, Diana Gill, Tina Meerzo, Marta Robinson, Gwen Robison, Marjorie Schaphorst

CONSENT AGENDA

Adoption of Consent Agenda

Renee’ Cocanower moved THAT the Board adopt the Consent Agenda as presented.

Krystal Anderson seconded.                Motion: Carried.

PRESIDENT’S BUSINESS

  • 2014 Budget Presentation:  The 2014 Operating budget in the amount of $7,240,752.00 was presented.  This budget reflects a growth quotient of 2.6% as allowed by the Department of Government Finance.  A public hearing for the budget is scheduled for September 17, 2013, with adoption on October 15, 2013.

DIRECTOR’S REPORT

  • No additional items to Director’s Notes were presented.
  • Tina Meerzo, Department Head, presented an overview and tour of Circulation Services.

UNFINISHED BUSINESS

Phase II Renovations

The director presented the possibility of a work session to discuss funding of the Main Library elevator replacement.  Future dates and times will be arranged.

Long Range Plan

The Board accepted the director’s selection of four professional consultants to receive a request for proposal for facilitating the next long range plan.

Assistant Director Job Description

The Assistant Director job description was approved as presented.

Mary E. Davis moved THAT the Assistant Director Job Description be adopted as presented.

Krystal Anderson seconded.                Motion: Carried.

Graphic Artist Job Description

The Graphic Artist job description was approved with the following amendment:  Revise the QUALIFICATIONS to read “Portfolio required”.

Krystal Anderson moved THAT the Graphic Artist Job Description be adopted as amended.

Renee’ Cocanower seconded.                              Motion: Carried.

Computer Network Administrator Job Description

The Computer Network Administrator job description was approved as presented.

Brian Byrn moved THAT the Computer Network Administrator Job Description be adopted as presented.

Renee’ Cocanower seconded.              Motion: Carried.

Computer Network Assistant Job Description

The Computer Network Assistant job description was approved as presented.

Brian Byrn moved THAT the Computer Network Assistant Job Description be adopted as presented.

Jennifer Nielsen seconded.                   Motion: Carried.

Webmaster Job Description

The Webmaster job description was approved as presented.

Brian Byrn moved THAT the Webmaster Job Description be adopted as presented.

Krystal Anderson seconded.                                Motion: Carried.

NEW BUSINESS

Premium Only Plan Resolution

The Director presented a revision to the Premium Only Plan that removes long term disability from the payroll deduction pre-tax option.

Mary E. Davis moved THAT the Premium Only Plan Resolution be adopted as presented.

Krystal Anderson seconded.                Motion: Carried.

Review of Organizational Structure

The Director proposed changes to the Organizational Structure that will merge the Digital Department into Computer Services.

Brian Byrn moved THAT the Organizational Structure be adopted as presented.

Jennifer Nielsen seconded.                   Motion: Carried.

Goshen Public Library Letter

The Director presented a letter from Andy Waters, Director of the Goshen Public Library.  The purpose of the letter is to ascertain the level of interest in forming a consortium among the Elkhart County libraries.  The Board indicated it is open to discuss the possibilities and limitations of this idea.

Questions and Information from Board, Staff, and Guests

No additional questions or information was presented.

ADJOURNMENT

The meeting was adjourned by consensus at 7:00 p.m.  The next regularly scheduled meeting of the Board of Trustees will be on September 17, 2013, at 5:30 p.m. in Meeting Room #1 of the Main Library.

 

 

 

 

__________________________

Krystal Anderson , Secretary

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