Board Meeting Minutes 2013 09


ROLL CALL & INTRODUCTION OF GUESTS

The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Janice E. Dean, president, at 5:40 p.m., on September 17, 2013, in Meeting Room #1 of the Main Library.

Members present: Krystal Anderson, Brian Byrn, Mary E. Davis, Janice E. Dean, Jennifer Nielsen

Members absent: Renee’ Cocanower, J. Scott Troeger

Others present: Deborah L. Stewart, director, Sandra Bevins, business manager

Staff or Guests present:  Marsha Eilers, Gwen Robison, Marjorie Schaphorst

CONSENT AGENDA

Adoption of Consent Agenda

Brian Byrn moved THAT the Board adopt the Consent Agenda as presented.

Jennifer Nielsen seconded.                   Motion: Carried.

PRESIDENT’S BUSINESS

  • Work Session:  A work session to discuss funding of the elevator construction will follow this meeting.
  • Dr. Haworth:  The President appointed Krystal Anderson, Brian Byrn, and Jennifer Nielsen to represent the Board during a visit with Dr. Haworth, Superintendent of Elkhart Community Schools, on October 15. 2013, at 5:00 p.m.

DIRECTOR’S REPORT

  • Due to vandalism, designated restrooms at the Main Library will be locked during public hours.  Access will be available by requesting assistance from staff at a public desk.
  • “Talk like a Pirate” day will be celebrated on September 19, 2013.
  • The non-binding review of the Library’s budget will be held by the Elkhart County Council on September 19, 2013.
  • The Library will be participating in the Greater Elkhart Chamber of Commerce Biz-Ness EXPO on October 3, 2013.
  • A survey is in progress seeking patron input on library open hours.  Preliminary results indicate a desire for longer Saturday hours.  A full report will be presented at the October 15, 2013, meeting.
  • The sidewalk around the Main Library will be replaced.  The Elkhart City will pay the labor cost and the Library will pay the materials cost estimated at $5,000.00.
  • The Library participated in the United Way “What Floats Your Cardboard Boat” race on August 23, 2013, winning two trophies.

UNFINISHED BUSINESS

Phase II Renovations

The elevator replacement cost and funding will be discussed at a work session immediately following this meeting.  Quotes will be requested for the construction of a garage on the Dunlap Branch Library site.

Long Range Plan

Request for proposals to facilitate the next long range plan are being prepared.


 

NEW BUSINESS

403(b) Plan Termination Resolution

The Board considered a resolution to terminate the Library’s 403(b) plan due to changes in IRS regulations making the Library ineligible for this plan.

Mary E. Davis moved THAT the 403(b) Plan Termination Resolution be adopted as presented.

Jennifer Nielsen seconded.                   Motion: Carried.

457(b) Plan Activation Resolution

The Board considered a resolution to establish a 457(b) plan that gives employees the option to contribute voluntarily to a deferred compensation plan.

Krystal Anderson moved THAT the 457(b) Plan Activation Resolution be adopted as presented.

Brian Byrn seconded.                            Motion: Carried.

Petty Cash Checking Account Transfer Resolution

The board considered a resolution to move the petty cash checking account from Key Bank to Teachers Credit Union.

Brian Byrn moved THAT the Petty Cash Checking Account Transfer Resolution be adopted as presented.

Mary E. Davis seconded.                     Motion: Carried.

1782 Notice Response Resolution

The Board considered a blanket resolution that would give the Director permission to respond to the 1782 statement of the 2014 budget.  This action will allow unspent 2013 appropriations to fund the 2014 budget.

Krystal Anderson moved THAT the Board adopt the 1782 Notice Response Resolution as presented.

Jennifer Nielsen seconded.                   Motion: Carried.

Questions and Information from Board, Staff, and Guests

Janice E. Dean expressed her appreciation for the staff reports about various library conferences.

ADJOURNMENT

The meeting was adjourned by consensus at 7:15 p.m.  The next regularly scheduled meeting of the Board of Trustees will be on October 15, 2013, at 5:30 p.m. in Meeting Room #1 of the Main Library.

 

 

 

 

__________________________

Krystal Anderson, Secretary

Speak Your Mind

*

ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
ADDITIONAL RESOURCES
ADMINISTRATION
FRIENDS OF EPL
GIFT PROGRAM
LIBRARY CARDS
LIBRARY FEES & POLICIES
LIBRARY FUNDING
STRATEGIC PLAN