Board Meeting Minutes 2013 10


ROLL CALL & INTRODUCTION OF GUESTS

The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Janice E. Dean, president, at 6:05 p.m., on October 15, 2013, in Meeting Room #1 of the Main Library.

Members present: Janice E. Dean, Krystal Anderson, Renee’ Cocanower, Jennifer Nielsen, J. Scott Troeger

Members absent: Mary E. Davis, Brian Byrn

Others present: Deborah L. Stewart, director; Sandra Bevins, business/HR manager

Staff or Guests present:  Jane Garoutte, Elizabeth Layman, Allison McLean, Gwen Robison

CONSENT AGENDA

Adoption of Consent Agenda

J. Scott Troeger moved THAT the Board adopt the Consent Agenda as presented.

Renee’ Cocanower seconded.              Motion: Carried.

PRESIDENT’S BUSINESS

  • Community Outreach Status and Planning:  The Board discussed current and future community outreach venues: community events, schools, nursing homes, daycares, homebound, roving Reference.
  • Review of Meeting with Dr. Haworth:  Janice E. Dean, Krystal Anderson, and Jennifer Nielsen reviewed the purpose of a meeting with Dr. Haworth, Superintendent of Elkhart Community Schools.  The discussion centered on the Elkhart School system’s need for community collaboration for student programs during the summer months.  Dr. Haworth invited the Library to send a liaison to future committee meetings on this topic.  Allison McLean, Department Head for Young Peoples Services, volunteered to be the Library representative.

DIRECTOR’S REPORT

  • No additional items to Director’s Notes were presented.
  • Allison McLean, Department Head, presented an overview and tour of Young Peoples Services.

UNFINISHED BUSINESS

Phase II Renovations

The director will conduct a telephone conference with Jane Herndon, Ice Miller LLP, and Belvia Gray, Umbaugh & Associates, to discuss the process and the cost of a bond issue to fund the elevator replacement project.

Long Range Plan

Responses to the request for proposals to facilitate the next long range plan are being received. No action was taken on the item.

NEW BUSINESS

Salary Increases for 2014

Updated information has not been received from the health insurance company resulting in this item being tabled with no action.


 

Resolution to Join Indiana State Library Consortium

The Board considered a resolution to join the Public Library Internet Consortium.  By joining the consortium the Library will participate in E-Rate contracts for Internet and Internet-related services negotiated by the Indiana State Library along with any other available funds.

J. Scott Troeger moved THAT the Board approve the Resolution to Join Indiana State Library Consortium as presented.

Renee’ Cocanower seconded.              Motion: Carried.

Cataloger Job Description

The Director presented the Cataloger job description.  No additional revision to the language was presented and no action was taken at this meeting.

Page Coordinator Job Description

The Director presented the Page Coordinator job description.  No additional revision to the language was presented and no action was taken at this meeting.

Genealogist Coordinator Job Description

This item was removed from the agenda and no action was taken at this meeting.

Questions and Information from Board, Staff, and Guests

No additional questions or information was presented.

ADJOURNMENT

The meeting was adjourned by consensus at 6:56 p.m.  The next regularly scheduled meeting of the Board of Trustees will be on November 19, 2013, at 5:30 p.m. in Meeting Room #1 of the Main Library.

 

EXECUTIVE SESSION                                                                          

An executive session of the Board of Trustees of the Elkhart Public Library was held on October 15, 2013, in the Meeting Room #1 of the Main Library and called to order at 7:00 p.m. by Janice E. Dean, president.

Members present: Janice E. Dean, Krystal Anderson, Renee’ Cocanower, Jennifer Nielsen, J. Scott Troeger

Members absent: Mary E. Davis, Brian Byrn

Others present: Deborah L. Stewart, director; Sandra Bevins, business/HR manager.

 

The purpose of the meeting was to discuss the job performance evaluations of individual employees as allowed under IC 5-14-1.5-6.1(b).  No other subject matter was discussed.  The Executive Session was adjourned at 7:30 p.m.

 

 

 

 

__________________________

Krystal Anderson, Secretary

Speak Your Mind

*

ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
ADDITIONAL RESOURCES
ADMINISTRATION
FRIENDS OF EPL
GIFT PROGRAM
LIBRARY CARDS
LIBRARY FEES & POLICIES
LIBRARY FUNDING
STRATEGIC PLAN