Board Meeting Minutes 2013 11


ROLL CALL & INTRODUCTION OF GUESTS

The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Janice E. Dean, president, at 5:30 p.m., on November 19, 2013, in Meeting Room #1 of the Main Library.

Members present: Krystal Anderson, Brian Byrn, Renee’ Cocanower, Janice E. Dean; Jennifer Nielsen

Members absent: Mary E. Davis, J. Scott Troeger

Others present: Deborah L. Stewart, director; Sandra Bevins, business/HR manager

Staff or Guests present:  Marsha Eilers, Diana Gill, Marta Robinson, Marjorie Schaphorst

CONSENT AGENDA

Adoption of Consent Agenda

Renee’ Cocanower moved THAT the Board adopt the Consent Agenda with an additional agenda item: NEW BUSINESS – Fee Schedule.

Krystal Anderson seconded.                Motion: Carried.

PRESIDENT’S BUSINESS

  • Programming Status and Planning:  The Board discussed current and future in-house programming venues: author presentations, youth programs, collaboration with community presentations
  • Board Gift for Staff:  Krystal Anderson volunteered to present this year’s board gift to staff.

DIRECTOR’S REPORT

  • Additional items to Director’s Notes:  Andy Waters, Goshen Public Library director, will be recommending to his board of trustees the Goshen Public Library and Elkhart Public Library form a local consortium.
  • Diana Gill, Department Head, presented an overview and tour of Computer Services.

UNFINISHED BUSINESS

Phase II Renovations

After hearing the report on the director, business manager, and bookkeeper having recently conducted a telephone conference with Jane Herndon, Ice Miller LLP, Belvia Gray and Todd Samuelson, Umbaugh & Associates, to discuss the process and the cost of a bond issue to fund the elevator replacement project, the Board encouraged the director to continue moving ahead on this project.  No official action was taken on this agenda item.

Long Range Plan

Request for proposals to facilitate the next long range plan have been received from ten companies.  A work session following this meeting is planned to discuss these proposals.  No official action was taken on this agenda item

Salary Increases – 2014

The Director presented a recommendation for a 3.0% cost-of-living increase.  Facts discussed:  In 2013 employees’ net take home pay decreased by 1.5% (the Library discontinued paying the employee’s mandatory 3% contribution to individual PERF accounts, the employees experienced a 5% increase in insurance, the employees were awarded a 3% salary increase).  The cost of living has increased by 1.7%.

Krystal Anderson moved THAT the Board approve a 3.0% cost-of-living increase effective on the first payroll in January 2014.

Jennifer Nielsen seconded.   Motion: Carried

Cataloger Job Description

The Cataloger Job Description was approved as presented.

Renee’ Cocanower moved THAT the Cataloger Job Description be adopted as presented.

Krystal Anderson seconded.                Motion: Carried

Page Coordinator Job Description

The Page Coordinator Job Description was approved as presented.

Brian Byrn moved THAT the Page Coordinator Job Description be adopted as presented.

Renee’ Cocanower seconded.              Motion: Carried

NEW BUSINESS

Indiana Bond Bank Resolution – 2014

Sandra Bevins, Business Manager, recommended that the Library participate in the Indiana Bond Bank program for the year 2014.  This program allows the Library to fund its budget during the portions of the year before advanced draws of tax money are received.

Renee’ Cocanower moved THAT – the Elkhart Public Library participate in the 2014 Indiana Bond Bank program and adopt the authorizing resolution as presented.

Krystal Anderson seconded.      Motion: Carried

Employee Category Policy

The Director presented the Employee Category Policy.  No additional revision to the language was presented and no action was taken at this meeting.

Insurance Program Policy

The Director presented the Insurance Program Policy.  No additional revision to the language was presented.

Krystal Anderson moved THAT the Insurance Program Policy be adopted as presented with an effective date of January 1, 2014.

Jennifer Nielsen seconded.   Motion: Carried

Fee Schedule

The Director presented the Fee Schedule Policy.  Requested modifications: Remove Video Cassette in the Overdue Fines section.

Brian Byrn moved THAT the Fee Schedule Policy be adopted with modifications.

Renee’ Cocanower seconded.              Motion: Carried

Questions and Information from Board, Staff, and Guests

No additional questions or information was presented.

ADJOURNMENT

The meeting was adjourned by consensus at 7:05 p.m.  The next regularly scheduled meeting of the Board of Trustees will be on December 17, 2013, at 5:30 p.m. in Meeting Room #1 of the Main Library.

 

 

 

 

 

__________________________

Krystal Anderson, Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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LIBRARY CARDS
LIBRARY FEES & POLICIES
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