Board Meeting Minutes 2013 12


ROLL CALL & INTRODUCTION OF GUESTS

The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Janice E. Dean, president, at 5:30 p.m., on December 17, 2013, in Meeting Room #1 of the Main Library.

Members present: Krystal Anderson, Renee’ Cocanower, Mary E. Davis, Janice E. Dean; Jennifer Nielsen, J. Scott Troeger

Members absent: Brian Byrn

Others present: Deborah L. Stewart, director; Sandra Bevins, business/HR manager

Staff or Guests present:  Chuck Pieri, Gwen Robison, Marjorie Schaphorst

CONSENT AGENDA

Adoption of Consent Agenda

Mary E. Davis moved THAT the Board adopt the Consent Agenda as presented.

Krystal Anderson seconded.                Motion: Carried.

PRESIDENT’S BUSINESS

  • Yearly Accomplishments:  Amnesty program; Book clubs; New logo design and rollout; Air handler replacement; Phone app for EPL library cards; Revised job descriptions; Updated technology plan.
  • Retirement Letter:  The Board accepted Deborah Stewart’s retirement letter effective July 5, 2014.
  • Timeline for Selecting a Director:  The director search committee, consisting of Renee’ Cocanower, Janice E. Dean, and J. Scott Troeger, presented a timeline for selecting a new director.

DIRECTOR’S REPORT

  • Additional items to Director’s Notes:  The Library will be surveying patron interest in computer class topics in January.
  • Chuck Pieri, Branch Children’s Librarian, presented an overview of his typical community presentations.

UNFINISHED BUSINESS

Phase II Renovations

Discussion continued on the process and the cost of a bond issue to fund the elevator replacement project.  No official action was taken on this agenda item.

Long Range Plan

The Board reviewed the proposals to facilitate the next long range plan and selected Donna E. Fletcher Consulting, Inc.

Renee’ Cocanower moved THAT the Board authorize Deborah Stewart, Director, to contract with Donna E. Fletcher Consulting, Inc for strategic planning services.

Krystal Anderson seconded.                J. Scott Troeger abstained.   Motion: Carried.

Employee Category Policy

The Director presented the Employee Category Policy.  No additional revision to the language was presented.

J. Scott Troeger moved THAT the Board approve the Employee Category Policy as presented.

Krystal Anderson seconded.                Motion: Carried


 

NEW BUSINESS

2014 Board Meeting Schedule

These meeting dates are in compliance with the Board By-Laws.  No action required.

2014 Holiday Closing Schedule

The Holiday Schedule for 2014 was considered.

J. Scott Troeger moved THAT the Holiday Schedule for 2014 be approved as presented.

Renee’ Cocanower seconded.              Motion: Carried

2014 Monthly Board Calendar

The Board accepted the 2014 Monthly Board Calendar as presented.

Insurance Program Policy

The Director presented the Insurance Program Policy.  Additional revisions to the language was presented.  No official action was taken on this agenda item.

Purchasing Policy

The Director presented the Purchasing Policy.  No additional revision to the language was presented.

J. Scott Troeger moved THAT the Purchasing Policy be approved as presented.

Krystal Anderson seconded.                Motion: Carried

Salary Schedules

The Director presented the Salary Schedules.  Discussion items included:  What is the intended use?  What is the longevity assignment?  No official action was taken on this agenda item.

Questions and Information from Board, Staff, and Guests

No additional questions or information was presented.

ADJOURNMENT

The meeting was adjourned by consensus at 7:10 p.m.  The next regularly scheduled meeting of the Board of Trustees will be on January 21, 2014, at 5:30 p.m. in Meeting Room #1 of the Main Library.

 

 

 

 

 

__________________________

Krystal Anderson, Secretary

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ELKHART PUBLIC LIBRARY
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