Board Meeting Minutes 2014 01

Board of Trustees Meeting

January 21, 2014

BOARD OF FINANCE MEETING                                                            

The meeting of the Board of Finance of Elkhart Public Library was held January 21, 2014, in Meeting Room #1 of the Main Library and called to order at 6:30 p.m. by Janice E. Dean, president.  Mary E. Davis was named pro tem Secretary for this meeting.  The Board of Finance elected Janice E. Dean as President and Krystal Anderson as Secretary for fiscal year 2014.  The Board of Finance reviewed the Investment Policy and the Report of Investments.

Mary E. Davis moved THAT the election of the Board of Finance Officers, the Investment Policy, and the Report of Investments be approved and that the meeting be adjourned.

Jennifer Nielsen seconded.        Motion: Carried

 

BOARD MEETING

ROLL CALL & INTRODUCTION OF GUESTS

The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Janice E. Dean, president, at 6:40 p.m., on January 21, 2014, in Meeting Room #1 of the Main Library.  Mary E. Davis was named pro tem Secretary for this meeting.

Members present: Brian Byrn, Renee’ Cocanower, Mary E. Davis, Janice E. Dean; Jennifer Nielsen

Members absent: Krystal Anderson, J. Scott Troeger

Others present: Deborah L. Stewart, director; Sandra Bevins, business/HR manager

Staff or Guests present:  Marjorie Schaphorst

CONSENT AGENDA

Adoption of Consent Agenda

Renee’ Cocanower moved THAT the Board adopt the Consent Agenda as presented.

Brian Byrn seconded.                            Motion: Carried.

PRESIDENT’S BUSINESS

  • Director Search:  Renee’ Cocanower, chairperson for the director search committee, suggested the following goals:  Director vacancy announcement published by the end of January; Applications received by mid-March; Approval of director’s hiring at the May board meeting.

DIRECTOR’S REPORT

  • Additional items to Director’s Notes:  The Library has received an inquiry from Habitat for Humanities into the possibility of purchasing the acreage behind the Dunlap Branch Library.  The Director will seek input from the Elkhart County Zoning Board.
  • No department report was presented.

UNFINISHED BUSINESS

Phase II Renovations

The need to pursue a bond issue to fund the elevator replacement will be presented to the Elkhart City Council.  No official action was taken on this agenda item.

Long Range Plan

The work session held prior to the board meeting included a conference call with Donna E. Fletcher, strategic planning consultant.  The anticipated time line for completion of the long range plan and the patron survey mockup was discussed.  No official action was taken on this agenda item.

Insurance  Program Policy

The Director presented the Insurance Program Policy.  No additional revision to the language was presented.

Mary E. Davis moved THAT the Board approve the Insurance Program Policy as presented.

Brian Byrn seconded.                            Motion: Carried

Salary Schedule

The Director presented the Salary Schedule.  The Board affirmed its intended purpose for the salary schedule is to establish a pay rate guideline to be used during the job offer process.

NEW BUSINESS

Non-Resident Fee Resolution

The Non-Resident Card Fee Resolution was presented.  This resolution sets the non-resident fee at $55.00 for a non-resident card and $25.00 for a reduced-fee non-resident card effective January 22, 2014.

Renee’ Cocanower moved THAT the Non-Resident Card Fee Resolution be adopted as presented.

Brian Byrn seconded.                            Motion: Carried.

Bookkeeper Job Description

The Director presented the Bookkeeper Job Description.  No additional revision to the language was presented.

Mary E. Davis moved THAT the Bookkeeper Job Description be approved as presented.

Brian Byrn seconded.                            Motion: Carried

HR Generalist Job Description

The Director presented the HR Generalist Job Description.  No additional revision to the language was presented.

Mary E. Davis moved THAT the HR Generalist Job Description be approved as presented.

Brian Byrn seconded.                            Motion: Carried.

Five Year Maintenance Schedule

The Board accepted the Five Year Maintenance Schedule as presented.

Friends Resolution

Renee’ Cocanower moved THAT the Board recognize its appreciation of the work of the Friends of the Library in promoting and carrying out successful fund-raising for the benefit of the Library.

Brian Byrn seconded.                            Motion: Carried.

Questions and Information from Board, Staff, and Guests

No additional questions or information was presented.

ADJOURNMENT

The meeting was adjourned by consensus at 7:25 p.m.  The next regularly scheduled meeting of the Board of Trustees will be on February 18, 2014, at 5:30 p.m. in Meeting Room #1 of the Main Library.

 

 

 

 

 

__________________________

Mary E. Davis, Pro Tem Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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